Staff Scheduling Clerk - City of Saskatoon, Saskatoon

Position Summary

The City of Saskatoon is seeking a dedicated Staff Scheduling Clerk for a temporary full-time opportunity within the Recreation and Community Development department, part of the Community Services Division. This vital administration role, a CUPE 59 position, involves coordinating the complex scheduling of staff across various department sites. Working under the supervision of the Recreation Services Manager (Customer Service), you will be instrumental in ensuring efficient staffing levels are maintained using an automated system, contributing to the smooth operation of City of Saskatoon services. This is an excellent opportunity for those seeking jobs in Saskatoon with a focus on administrative support and operational efficiency.

Qualifications

To excel as a Staff Scheduling Clerk with the City of Saskatoon, candidates should possess a strong foundation in business-related studies and significant experience in staff scheduling.

Education, Training and Experience Requirements:

• Grade 12 education
• Graduation from a one-year post-secondary business-related program, or other equivalent relevant area.
• Four years' related staff scheduling experience.

Knowledge, Abilities and Skills:

• Considerable knowledge of modern office practices, technologies, and procedures.
• Considerable knowledge of project planning and staff scheduling.
• Considerable knowledge of labour regulations and collective agreements in a unionized workforce.
• Demonstrated ability to maintain attention to detail.
• Ability to organize a high volume of work, prioritize tasks, meet deadlines and achieve assigned deliverables.
• Ability to prepare and present reports.
• Ability to communicate effectively, orally and in writing.
• Ability to interpret, and make decisions in accordance with, approved policies and procedures.
• Ability to develop and present training sessions for relevant staff.
• Ability to establish and maintain effective working relationships.
• Demonstrated problem-solving skills.

What You'll Do

As a Staff Scheduling Clerk, your primary responsibilities will revolve around the meticulous coordination and management of staff schedules for the department's various sites. You will play a crucial role in ensuring that all operational needs are met through effective scheduling practices.

• Coordinates, in consultation with supervisors, the collection, entry and revision of the staff resource requirements in an automated scheduling system for designated work sites.
• Develops preliminary work schedules and assigns staff to approved work schedules, for each work site, in accordance with approved policies, and presents them to supervisors for review and final approval.
• Ensures that the staffing schedules are distributed to each of the department sites in time for posting.
• Adjusts and modifies work schedules including assigning staff as required to ensure required staffing levels are maintained. For example, coverage for vacation, illness, and changes to service levels.
• Evaluates system reports regarding the status of staff scheduled. Investigates and addresses staff scheduling issues that do not align with department objectives.
• Provides training for staff regarding scheduling.
• Consults the systems support staff regarding the scheduling system and related items.
• Responds to employee inquiries regarding staff schedules and assignment.
• Performs other related duties as assigned.

Who You'll Work With

In this administration role, you will work closely with various stakeholders to ensure seamless staff scheduling. You will report directly to the Recreation Services Manager (Customer Service) and collaborate extensively with supervisors across the department to gather resource requirements and finalize work schedules. Furthermore, you will interact with individual staff members, addressing their inquiries regarding schedules and assignments, and consult with systems support staff regarding the automated scheduling system. This collaborative environment is key to maintaining efficient operations for the City of Saskatoon.