Payroll Administrator (Contract) at J.D. Irving, Dieppe, NB

AI Summary

J.D. Irving is seeking a Payroll Administrator (Contract) in Dieppe, New Brunswick. This role involves end-to-end payroll processing, comprehensive administrative support, and detailed reporting.

Key duties include ensuring payroll accuracy, managing employee lifecycle processing, and preparing journal entries. Candidates require proven payroll processing experience, advanced Microsoft Excel proficiency, and a strong focus on accuracy.

About the Opportunity

As a Payroll Administrator (Contract) at J.D. Irving in Dieppe, NB, you will play a crucial role in managing the complete payroll processing cycle. This position is responsible for ensuring the accurate and timely execution of all payroll activities, from setting up new hires to processing employee terminations and final pay calculations. You will provide comprehensive administrative support across all payroll functions, maintaining meticulous employee payroll records and responding to inquiries with professionalism. A key aspect of this role involves preparing and posting payroll-related journal entries, alongside developing and updating payroll analysis sheets to support reconciliation, internal reporting, and audits. Your expertise will contribute significantly to the financial accuracy and operational efficiency of the organisation, ensuring compliance with all applicable legislation and company policies. This role demands a high level of accuracy and attention to detail in all aspects of payroll processing.

Key Responsibilities and Impact

The successful candidate will be instrumental in processing full-cycle payroll accurately and on schedule, ensuring all employee deductions and benefits are correctly applied. This includes the precise processing of employee lifecycle events, from onboarding to offboarding, and the issuance of Records of Employment (ROEs). Beyond routine processing, you will contribute to payroll reporting and analysis by assisting with costing, variance analysis, and internal reporting requirements. Your administrative support will extend to preparing and processing payroll-related invoices with accuracy, and continuously improving payroll templates and workflows to enhance efficiency and data integrity. Collaboration with HR and Finance departments will be essential to resolve payroll issues and refine processes, ensuring seamless operations. The role also involves supporting audits and compliance requests, highlighting the importance of meticulous record-keeping and data accuracy. Your analytical skills will be vital for maintaining and updating detailed payroll analysis sheets, which are critical for robust financial oversight and strategic decision-making.

Qualifications and Technology

To excel in this Payroll Administrator role, proven experience in payroll processing, including new hires and terminations, is essential. Candidates must possess strong knowledge of Records of Employment (ROEs) and Canadian payroll compliance requirements. Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and lookups, is a mandatory skill for managing and analysing complex payroll data with accuracy. Experience preparing journal entries, analysis sheets, and invoices is also required. While not mandatory, a payroll certification (PCP or equivalent) and experience in a multi-payroll environment, potentially including Canadian and US payroll, are highly valued. Familiarity with payroll and accounting systems, along with a demonstrated ability to leverage AI tools to improve efficiency, accuracy, and streamline administrative and reporting processes, will be a significant asset. The role demands strong analytical and problem-solving skills, excellent organisational abilities, and a continuous improvement mindset focused on enhancing payroll operations and support.