Project Coordinator - LCBO, Toronto

About this opportunity

Are you an experienced Project Coordinator looking to join a collaborative and supportive team that strives for operational excellence? Reporting to the Program Director, Future State Transformation, you will work with our clients at all levels from department managers to LCBO senior leaders as a trusted advisor, helping to deliver large-scale programs on budget and on time. This is an onsite contract position for a period of up to 9 months located at 100 Queens Quay East in Toronto, offering an opportunity to support Ontario business and communities.

You will help build and maintain the project schedule, and other key project artifacts such as the Project Charter, RAID log, project status reports, resource plans, financial plans, change requests, and gate decks or presentations. This role is responsible to coordinate all project resources, including internal staff and contractors, to support the delivery plan and facilitate collaboration between team members while acting as a point of contact for escalations as needed.

Day-to-day

• Manage project documentation, coordinate revisions, maintain version control and ensure projects follow applicable project management framework.
• In collaboration with the Program Manager liaise with internal and external project stakeholders to ensure effective project communications.
• Help define project scope and objectives, engaging relevant stakeholders and ensuring technical feasibility.
• Prepare for and support or lead project meetings, summarising details of the discussion and capturing action items or issues for follow up.
• Facilitate collaboration between partners as the point of contact for escalations.
• Develop project plans and track progress.
• Manage changes to the project scope, project schedule and project costs using defined change management methodology.
• Support project close-out activities in compliance with the LCBO close-out checklist.
• Measure project performance using Microsoft Project or other tools and techniques.
• Prepare project status reports for various levels of the organization, identifying and escalating risks, issues and deviations from the plan and proposing recommendations on potential mitigations where applicable.
• Manage rolling financial forecast for program, tracking spend and variances to established baselines.
• Review and approve resource timesheets for accuracy, track actual vs planned activity and coordinate internal resources and contractors to support delivery plans.

Qualifications

• A Bachelor's degree in computer science, information systems or equivalent project-related experience.
• 3+ years of experience supporting program level delivery of major technology initiatives; or leading project delivery of small to medium scale initiatives.
• Extensive experience in creating and maintaining reports and metrics across a set of projects.
• Process orientated, while able to deal with ambiguity and adapt to work around processes to ensure the business objectives are effectively met.
• Disciplined to ensure tasks and actions are being effectively executed against, with timely escalation where delivery dates are at risk.
• Well versed in all aspects of project management.
• Experience in IT systems, infrastructure or software development environments.
• Intermediate or advanced skills with project management software and Microsoft Office Suite products.
• Ability to understand and work in an agile and iterative development environment is a plus.

Perks and benefits

The LCBO offers a comprehensive suite of benefits designed to support your wellbeing and professional growth while you make a positive impact supporting Ontario communities and business.

• Access to an Employee and Family Assistance Program
• A Defined Benefit Pension
• Discounts on products and services via Workperks