Contracts Administrator - City of Mississauga, Mississauga

AI Summary

The City of Mississauga is seeking a Contracts Administrator for a temporary 18-month position in Mississauga, ON. This role is responsible for overseeing the day-to-day administration of service contracts and vendors across various City facilities. Key duties include processing invoices, conducting site visits, and participating in the procurement process. Candidates require post-secondary education and 3-5 years of experience in cleaning, janitorial, or custodial services.

About the Role and Responsibilities

As a Contracts Administrator with the City of Mississauga, this temporary position plays a crucial role in ensuring the efficient, safe, and reliable administration of various service contracts. The successful candidate will be responsible for managing cleaning, custodial, and janitorial service contracts that support the organization's objectives and provide an exceptional experience for staff and the public utilizing City facilities. A key aspect of this role involves creating work orders based on service requests and issuing them promptly, alongside processing incoming invoices to maintain financial accuracy. The individual will also conduct site visits to review new and ongoing issues, coordinating work effectively with vendors and their staff. This position is also responsible for completing scheduled and non-scheduled inspections, maintaining accurate documentation and inspection records for all administered service contracts. Furthermore, the role participates actively in the procurement and tendering process for new service contracts, ensuring all necessary on-site inspections are performed to confirm contractors possess the required tools and equipment to complete work safely, adhering to all related and legislated Health and Safety guidelines. This comprehensive approach ensures that all facilities within the portfolio receive consistent and high-quality service.

Qualifications and Workplace Environment

To thrive in this Contracts Administrator position, candidates must possess post-secondary education and demonstrate 3-5 years of relevant experience, specifically within cleaning, janitorial, and custodial services. Excellent oral and written communication skills are essential for effective interaction with vendors, staff, and the public. A valid driver's licence with access to a vehicle is a mandatory requirement, as the role involves regular site visits across various City of Mississauga facilities. While not strictly required, experience with SAP software is considered an advantage, alongside proficiency in Microsoft Office software and other appropriate City programs. The work environment is primarily office-based, but regular site visits are an integral part of the role, sometimes requiring tasks such as climbing ladders or working at heights. This dynamic role offers an opportunity to contribute significantly to the operational excellence of City services, ensuring that all contractual obligations are met and that the public and staff enjoy well-maintained facilities. The City of Mississauga is committed to providing a supportive workplace, and this temporary contract duration of 18 months offers valuable professional experience.