Contract Administrator - City of Saskatoon, Saskatoon

AI Summary

The City of Saskatoon is seeking a Contract Administrator in Saskatoon, SK. This seasonal full-time role provides essential technical, administrative, and inspection support for park and open space development and maintenance programs. Key duties include monitoring invoices, assisting with contract specifications, and providing customer service for the Parks Department. Top requirements include Grade 12 education, a two-year post-secondary horticulture program, and five years of current experience in parks and open space maintenance.

About the Opportunity

This seasonal full-time Contract Administrator position with the City of Saskatoon's Community Services Division, Parks Department, offers a vital role in ensuring the efficient operation of the city's green infrastructure. Under the supervision of the Customer Service Support Manager, the successful candidate will provide comprehensive technical and inspection support for park and open space areas, as well as critical park maintenance programs. This involves ensuring all services conform to specifications, safety policies, work procedures, departmental policies, and relevant legislation. The role is integral to the development and ongoing maintenance of the city's parks, contributing to the quality of life for Saskatoon residents.

The Contract Administrator will also monitor invoices to ensure accuracy and budget adherence, assist in developing contract specifications, and maintain an accurate inventory of park and open space work. A key aspect of this role involves providing customer service on behalf of the Parks Department, addressing park access requests from residents and contractors. The incumbent will also supervise staff involved in the inspection of park and open space areas, investigating and responding to enquiries from the public, other civic departments, and Parks Department staff, proposing mutually agreeable solutions to problems. Maintaining meticulous records related to parks and open space inspection services using a computerized system is also a core responsibility. Furthermore, this position acts as a liaison with other Parks Department staff, contractors, and corporate staff to coordinate work activities, communicating regularly to schedule and coordinate work, and advising management on progress and field problems. The ability to enforce work standards and promote a safe workplace culture is paramount.

Qualifications and Experience

To be successful in this Contract Administrator role, candidates must possess a Grade 12 education combined with graduation from a two-year, post-secondary horticulture program. A minimum of five years' current experience in parks and open space maintenance is essential, demonstrating a strong understanding of the field. Applicants must hold a valid Saskatchewan Class 5 Driver’s Licence and have the ability to use a personal vehicle for travel between worksites, supported by a current driver’s abstract from SGI demonstrating a safe driving record. The ability to obtain a valid first aid certificate is also required.

Key knowledge areas include soils, turf, and weeds as they relate to the repair, establishment, and maintenance of parks and open space areas, along with the ability to identify plant material to species and cultivar. Proficiency in interpreting landscape plans, as-built drawings, and maps is necessary. Candidates should also have knowledge of The Occupational Health and Safety Act and equipment used in parks and open space maintenance. Strong computer skills, including Microsoft Office software, are expected, with experience in Enterprise Resource Planning and Learning Management System software such as SAP being an asset. The successful individual will demonstrate the ability to establish and maintain effective working relationships with staff, contractors, and the public, as well as the ability to establish and enforce work standards, including safe conduct on the job. The physical ability to perform assigned duties, including outdoors in adverse weather conditions, is also a requirement for this demanding yet rewarding position within the department.