Project Coordinator II, Operations - UHN, Toronto

About this opportunity

The University Health Network (UHN) is seeking a dedicated Project Coordinator II, Operations to join its vital Radiation Medicine Program (RMP) in Toronto. This temporary full-time role is crucial for supporting the strategic growth and operational excellence of the program. Working under the Senior Manager of RMP Operations, you will play a key role in the project management and change management of significant capital projects, quality improvement initiatives, and strategic undertakings within the Radiation Medicine Program. This position offers a unique chance to contribute to healthcare innovation at one of Canada's leading health research organizations, collaborating with UHN Digital, Radiation Safety, and other departments.

This is an excellent opportunity for professionals looking for administration jobs in Toronto, specifically within a dynamic healthcare environment. The role involves comprehensive project and committee coordination support across various planning and implementation activities, ensuring the smooth execution of critical initiatives for the Radiation Medicine Program.

Skills and experience

To excel in this Project Coordinator II role within the Radiation Medicine Program at UHN, candidates must demonstrate a strong foundation in project and change management, coupled with excellent organizational and communication abilities. The ideal candidate will possess:

• Bachelor's Degree in Health Sciences, Business, or a related discipline.
• Minimum of 3 years' experience working in project coordination, with direct experience in project management.
• Demonstrated proficiency with change management methodologies and tools (e.g., PROSCI), and direct experience in change management.
• Experience executing a variety of project communications activities, including content development (e.g., slide decks, SharePoint), liaising with stakeholders, and supporting overall communications planning.
• Demonstrated high attention to detail, time management, and organizational skills.
• Able to work with minimal supervision on complex tasks.
• Able to work with multidisciplinary teams in a positive and productive manner.
• Excellent writing skills, with experience tailoring content to your audience.
• Ability to use a solution-oriented, team approach in solving problems.
• Advanced skills using Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel, Project (or equivalent).
• Direct experience developing Microsoft SharePoint preferred.

Your impact

As a Project Coordinator II, Operations, your contributions will directly support the successful implementation of critical initiatives within the Radiation Medicine Program. Your project management and coordination support will be vital for advancing healthcare delivery and technological integration at UHN. Key responsibilities include:

• Coordinate, support and / or lead project management, communication and change management activities related to a large-scale capital- and new technology- implementation in collaboration with the vendor, FM-PRO, UHN Digital, Radiation Safety, and internal RMP stakeholders.
• Coordinate related RMP committees and working groups including (but not limited to): Preparing relevant agendas, Preparing presentation materials, Documenting meeting minutes.
• Support tracking of actions, risks, issues, and decisions, working group outputs and dependencies and escalation pathways when timelines or deliverables are at risk.
• Monitor, document, and report on progress of project management, change management and communication plans. Identify delays or changes for review.
• Prepares reports and other key documents required to meet program objectives, i.e. stakeholder map, program status reports, timelines, etc.
• Support communication flow between internal teams and project managers of other departments (as appropriate), ensuring clarity of dates, materials, and expectations.
• Support and coordination on Project Go-Live preparations and pre-/post- Go Live activities.
• Other duties/projects as assigned.

Compensation and perks

Joining University Health Network means becoming part of an inspiring community dedicated to healthcare excellence. UHN offers a competitive compensation package and a comprehensive range of benefits and perks designed to support your professional and personal well-being. This Project Coordinator role offers a competitive salary and access to excellent employee programs.

• Competitive offer packages.
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP).
• Close access to Transit and UHN shuttle service.
• A flexible work environment.
• Opportunities for development and promotions within a large organization.
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.).