Course Scheduling & Timetabling Coordinator at U of A, Edmonton

AI Summary

This Course Scheduling and Timetabling Coordinator position at the University of Alberta in Edmonton, Alberta, provides essential support to academic units within the College.

The role focuses on constructing and managing the academic timetable to meet student and professor needs. Key duties include developing the Course Master Timetable and monitoring enrolment pressures.

A successful candidate will possess an undergraduate degree, two years of related experience, and advanced proficiency in Google Suite, PeopleSoft Campus Solutions, and Microsoft Excel.

About the Opportunity at the University of Alberta

The University of Alberta is seeking a dedicated Course Scheduling and Timetabling Coordinator to join its team in Edmonton, Alberta. This hybrid role, combining remote and in-person work at the North Campus, is crucial for the efficient operation of academic programs across various faculties within the College. Reporting to the Director, Office of Education, the Coordinator will collaborate closely with academic and administrative leaders to develop and maintain a comprehensive academic timetable. This involves ensuring class schedules, enrolment restrictions, and space assignments are meticulously documented and implemented, providing a seamless experience for the university community. The successful candidate will act as a knowledge expert, proactively resolving issues and continually improving processes related to course scheduling and timetabling, supporting both undergraduate and graduate students.

This position offers a comprehensive benefits package and is subject to the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). The University of Alberta is committed to fostering an inclusive environment and welcomes applications from all qualified persons, encouraging diversity within its vibrant community.

Key Responsibilities and Academic Timetabling Expertise

As the primary point of contact for all course scheduling and timetabling matters, this role demands a deep understanding of university policies and procedures. The Coordinator will gather vital data from all teaching areas, both internal and external courses, to inform academic leaders and facilitate effective course and timetable decisions. A core responsibility involves managing the development of a Course Master Timetable, aiming to maximize teaching efficiency, minimize course conflicts, and ensure consistent course management across the entire College. This includes maintaining term-by-term schedules for each academic program offered by the Faculties, optimizing student, instructor, and facility schedules.

Proficiency in Campus Solutions is essential for troubleshooting errors and collaborating with the Exams & Timetabling Centre of Expertise. Furthermore, the Coordinator will monitor enrolment pressures, advising academic leaders on strategic timetable management and implementing necessary changes throughout the registration cycle, ensuring the academic needs of the Alberta community are met. This role is pivotal in supporting the College of Health Sciences, which unites health-focused faculties and schools to advance human health and wellness across individual, community, and global contexts through interdisciplinary research and teaching.

Qualifications and Professional Skills

To excel in this vital role at the University of Alberta, candidates must hold an undergraduate degree and possess at least two years of experience in a related position. Demonstrated ability to develop positive and professional working relationships with internal and external clients and stakeholders at all organizational levels is paramount. The role requires advanced knowledge and proficiency in Google Suite, PeopleSoft (Campus Solutions), and Microsoft Office, particularly Excel. Strong analytical and organizational skills, including problem assessment and escalation, are crucial for managing the complexities of academic timetabling.

Excellent communication, both oral and written, and interpersonal skills are necessary for liaising with faculty, academic leaders, and the Registrar's Office. The ideal candidate will also exhibit a proven ability to multitask, prioritize, work independently, and develop strategies to solve problems while maintaining superior accuracy, contributing positively to the university’s vibrant academic community. Knowledge of admissions processes, academic program requirements, and calendar changes will also be highly valued in this role.