Real Estate Admin Coordinator - JYSK, Coquitlam, BC

AI Summary

JYSK Canada is hiring a Real Estate Administrative Coordinator in Coquitlam, BC. This role involves assisting with lease administration, landlord relations, and retail property operations across Canada. Candidates should have experience in lease administration or property management support, and strong organizational skills are essential for managing documentation. This is a key opportunity within the JYSK team.

About the Opportunity at JYSK

As a Real Estate Administrative Coordinator with JYSK Canada, you will play a pivotal role in supporting the successful Real Estate Team from their Head Office in Coquitlam, BC. This permanent, full-time position is ideal for an individual with proven experience in lease administration, real estate coordination, or property management support. You will be instrumental in assisting with the smooth operation of a diverse portfolio of retail properties across Canada, ensuring lease compliance, accurate records, and timely resolution of property matters. Your responsibilities will encompass a broad range of duties, including supporting lease administration activities such as reviewing lease terms, tracking obligations, and coordinating rent schedules. You will also assist with the preparation of crucial lease documentation and various real estate contracts, maintaining accurate lease and property data in collaboration with the Finance team. This role requires close collaboration with internal teams, landlords, brokers, and other external partners to ensure efficient retail property management. Furthermore, you will assist with landlord approvals, reconciliations, and the coordination of trades, contributing to the overall success of JYSK's real estate ventures. The ability to manage detailed documentation and maintain strong working relationships is key to this dynamic role.

Your Contribution and What JYSK Offers

Beyond the core administrative duties, this role involves coordinating with landlords, property managers, and service providers to resolve property issues, as well as dealing with tenant calls and concerns. You will assist with tenant improvements and move-in/move-out processes, occasionally attending property viewings and meeting tenants or brokers. Preparing correspondence and notices for various stakeholders is also a significant part of the documentation aspect of this position. JYSK Canada values its colleagues and offers a rewarding career path with extensive learning and development opportunities for career advancement. Employees enjoy a comprehensive benefit package, including medical, vision, and dental coverage, alongside an RRSP program. Additional perks include discounts with local and national retailers through Perkopolis, a free 24/7 Employee Assistance Program, and an amazing colleague discount on all JYSK products. The company fosters a dynamic team culture, hosting a variety of social events and team-building activities throughout the year, making it a vibrant place to gain valuable real estate experience.

Required Skills and Experience

To thrive as a Real Estate Administrative Coordinator at JYSK, candidates should possess at least two years of experience in a property management administration or real estate-related support position. While not mandatory, experience using Yardi software is preferred and would be a significant asset. Exceptional organizational, time management, and prioritization skills are crucial, enabling the successful candidate to multi-task effectively with competing priorities in a fast-paced team environment. A strong understanding of business professionalism and the ability to work under pressure are also essential. The role demands exceptional interpersonal and communication skills, both verbal and written, for effective interaction with landlords, tenants, and internal teams. Proficiency in MS Office applications, including Outlook, Word, and Excel, is required for managing documentation and reporting. The willingness to take on new tasks, periodic travel within British Columbia and occasionally other provinces, and flexibility in working hours to meet deadlines or project requirements are also important aspects of this dynamic real estate position.