Payroll Coordinator - MEDFAR Clinical Solutions, Montreal

Position summary

The Payroll Coordinator supports the Payroll Master in the end-to-end payroll processing for employees located in Canada, the United States and India. This role is a strong fit for someone early in their payroll career who wants to build deep, multi-jurisdictional payroll expertise while contributing to the modernization of MEDFAR's payroll and HR systems, including the ongoing HRIS implementation. The Payroll Coordinator works closely with the Payroll Master, HR and Finance to ensure accurate, timely and compliant payroll across all regions.

Key duties

Responsibilities are divided across processing, compliance, HRIS implementation, coordination, and continuous improvement:

• Assist the Payroll Master in preparing and processing payroll cycles for Canada (ADP), the US (Surepayroll) and India, ensuring accurate and timely payment to all employees.
• Collect, validate and input payroll-related data, including new hires, terminations, salary changes, timesheets and expense reports.
• Help track and process RRSP contributions and remittances on behalf of employees.
• Support compliance with local and federal payroll regulations across Canada, the US and India.
• Assist in preparing year-end summaries, tax filings and statutory reports under the guidance of the Payroll Master.
• Maintain organized, audit-ready payroll records and documentation.
• Support the Payroll Master and HR team throughout the HRIS implementation, including data collection, data validation, testing and documentation for the payroll module.
• Help identify and troubleshoot data discrepancies between the HRIS and payroll systems during and after implementation.
• Contribute to the documentation of new payroll processes and workflows resulting from the HRIS rollout.
• Work closely with HR to ensure employee records are accurate and up to date.
• Respond to routine employee inquiries regarding payroll, escalating complex questions to the Payroll Master as needed.
• Assist with the preparation of payroll communications to employees.
• Identify opportunities to streamline and standardize payroll processes across the three jurisdictions.
• Take on increasing payroll responsibilities over time under the mentorship of the Payroll Master.

Requirements

Ideal candidates for this administration jobs Montreal opportunity bring the following qualifications:

• 1–3 years of experience in payroll, HR administration, or a related finance/accounting function; multi-jurisdictional exposure (Canada, US and/or India) is an asset.
• Working toward or interested in pursuing a payroll certification (e.g., PCP with the National Payroll Institute).
• Strong attention to detail, organizational skills and a methodical approach to data accuracy.
• Comfortable working with payroll or HRIS systems (experience with ADP or Surepayroll is an asset, not required).
• Bilingual (French and English) preferred.
• Strong Excel skills and comfort working with data across multiple systems.
• A proactive, collaborative mindset and eagerness to learn from an experienced Payroll Master.
• Prior exposure to an HRIS implementation or system migration project.
• Familiarity with payroll practices in more than one of Canada, the US or India.

Who you'll work with

You will collaborate closely with the Payroll Master, Human Resources, and Finance departments to deliver accurate and compliant results. MEDFAR values diversity, equity, and inclusion, offering a workplace culture built on transparency, collaboration, and innovation.