Operations Assistant - Cineplex, Montreal

What you'll do

As an Operations Assistant at Cineplex in Montreal, you will play a vital role within the National Operations department, providing essential administrative support to the Executive Directors for the Quebec (QC) and Greater Toronto Area (GTA) regions. This dynamic 3-month contract position involves a range of responsibilities crucial for maintaining efficient operations across our venues.

• Provide administrative support to the Executive Directors for the QC and GTA regions and other team members within the Operations department.
• Prepare memos, correspondence, proposals, reports, cubes, and spreadsheets.
• Organize personnel schedules, coordinate meetings, appointments, travel arrangements, and expenses.
• Maintain relevant databases and assist in preparation for reviews or meetings.
• Code and track invoices and spending.
• Complete payroll-focused tasks in a timely manner.
• Generate forms and maintain weekly tracking of various theatre-related files for Executive Directors.
• Prepare and maintain project schedules and tracking.
• Plan and execute conferences/meetings – coordinate group sessions between venue personnel, regional support team, and Executive Directors, organize events/seminars/entertainment.
• Handle time-sensitive projects and confidential files.
• Maintain communication between all venues within the GTA and QC regions.
• Open and distribute mail, prepare couriers, and maintain files.
• Assist with department projects as required.

Who we're looking for

Cineplex is seeking a highly organized and proactive individual to join our team. The ideal candidate for this Operations Assistant role will possess a strong administrative background and the ability to manage diverse responsibilities with exceptional attention to detail. We value self-starters who can work independently and effectively within a fast-paced environment.

• Has clerical/basic accounting skills.
• Encompasses strong attention to detail.
• A background in theatre management, LBE, retail, or hospitality environments is an asset.
• Must be mature self-starters, detail-oriented, able to meet deadlines, take initiative, and able to work independently.
• Must use discretion and judgment necessary to treat confidential items and assignments appropriately.
• Must have excellent oral and written communication skills in French and English.
• Must be efficient and possess strong keyboarding skills.
• Must be able to maintain effective working relationships with venue, regional, and home office teams.
• Must possess a strong guest service focus and have superior interpersonal and time management skills.
• Must have the ability to manage conflicting priorities.
• Expert use of Microsoft Office including Word, Excel, PowerPoint, and Outlook are prerequisites for this position.

The team

You will be an integral part of the National Operations department, reporting directly to both the Executive Director, QC Operations and the Executive Director, GTA Operations. This role involves close collaboration with various team members, including regional support staff and venue personnel across Quebec and the Greater Toronto Area, contributing to the overall success of Cineplex's operations.

Compensation and perks

The job posting does not provide specific details regarding compensation or additional perks for this 3-month contract position.