Senior Administrative Assistant - CIBC, Vancouver

The opportunity

Are you looking for CIBC jobs in Vancouver that offer a dynamic challenge? CIBC is building a relationship-oriented bank for the modern world, and we need talented, passionate professionals dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and ambitions, empowering you to make a meaningful impact and feel valued for your contributions. This is a fantastic opportunity for those seeking finance jobs in Vancouver within a leading Canadian institution.

We are seeking a proactive and organized Senior Administrative Assistant to join our Capital Markets Investment Banking team in Vancouver, BC. In this vital role, you will provide essential administrative support to the division, working closely with the Manager – Business Effectiveness and the Office Manager to ensure efficient and effective support for the Investment Banking team. You will manage a range of high-priority tasks and maintain strong working relationships across the team. The ideal candidate is self-directed, an excellent communicator, and able to manage multiple priorities in a fast-paced, high-expectation environment. To successfully perform the work, you’ll be on-site full-time.

Day-to-day

As a Senior Administrative Assistant, your day will involve a variety of critical support functions, ensuring the smooth operation of the Capital Markets Investment Banking team. Your responsibilities will include:

• Manage complex calendars, schedule meetings, resolve conflicts, and monitor upcoming priorities, coordinating follow-up actions.
• Arrange travel and accommodations, manage itinerary changes, and coordinate meeting and event logistics, including room bookings, virtual meeting set-up, agendas, materials, catering, A/V requirements, and attendee communications.
• Provide day-to-day administrative support to Investment Bankers and their teams, ensuring tasks are completed efficiently and in accordance with company policies.
• Support department operations through supply management, workspace coordination, onboarding support, office moves, and other administrative or facilities-related activities.
• Take ownership of accurate and timely invoice and expense processing using Coupa, ensuring all submissions and remittances adhere to company policies and procedures.
• Proactively resolve discrepancies, escalate issues as appropriate, and provide guidance on invoice and expense-related policies and remittance inquiries.
• Build strong working relationships across the Capital Markets team and serve as a central point of contact for internal teams, external stakeholders, vendors, and administrative partners.
• Maintain accurate records, reports, and documentation, while managing competing priorities in a fast-paced environment.
• Support data analysis, reporting, and tracking metrics or milestones to help advance business and strategic initiatives.

Skills and experience

To succeed in this Senior Administrative Assistant role at CIBC, you will need a strong foundation of administrative experience and a proactive approach to your work. We are looking for individuals who embody our values and possess the following skills and experience:

• Minimum 3-5 years of experience providing administrative support in an administrative role, preferably in a finance or similar corporate environment.
• Post-secondary education is considered an asset.
• Exceptional communication skills to convey ideas clearly, foster collaboration, and ensure vital information flows seamlessly.
• Digitally savvy with high proficiency in the Microsoft Office suite and a passion for learning new technologies.
• Experience working with tools such as Workday and Coupa is considered an asset.
• Strong attention to detail and critical thinking skills to identify important nuances and proactively look for process improvements.
• Meticulous and exceptionally organized, with strong time management skills to juggle multiple tasks and conflicting priorities.
• Proactive, fast independent learner who shows high initiative to complete tasks and identify issues with minimum guidance.
• Ability to handle confidential information with the utmost integrity and professionalism.

About the employer

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. When you explore CIBC careers, you'll find an organization that starts with your strengths and ambitions, striving to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck, fostering a culture where you can express your ambition and grow professionally.

We work to recognize you in meaningful, personalized ways, including a competitive salary and a comprehensive benefits package. Our spaces and technological toolkit are designed to bring together great minds to create innovative solutions that make a difference for our clients. If you're searching for CIBC jobs or finance jobs in Vancouver, you'll find a supportive environment here.

• Competitive salary
• Incentive pay
• Banking benefits
• Benefits program (subject to terms and conditions)
• Defined benefit pension plan (subject to terms and conditions)
• Employee share purchase plan
• Vacation offering
• Wellbeing support
• MomentMakers, our social, points-based recognition program
• Purpose Day; a paid day off dedicated for you to use to invest in your growth and development