Project/Office Administrator - WSP, Toronto, ON

AI Summary

WSP is hiring a Project/Office Administrator in Toronto, ON, to support its Power Delivery team. This role involves crucial office administration duties and project coordination, including maintaining trackers, preparing documents, and managing meeting logistics. Candidates need a college diploma or degree in business or a related field, along with at least two years of experience in a project-driven office environment. Proficiency in Microsoft Office Suite is essential for success within this dynamic team.

The Opportunity at WSP

WSP Canada invites applications for a dedicated Project/Office Administrator to join its Power Delivery team, based in the vibrant downtown Toronto office. This pivotal in-office role is designed for an individual whose exceptional coordination and organizational strengths are instrumental in ensuring both seamless office operations and the successful advancement of critical project objectives. As a central point of contact for comprehensive office administration, this position will also actively support a diverse range of project and team deliverables, contributing significantly to the overall efficiency and impact of our work. We are looking for someone who can help shape the future of our projects and support the people who drive them forward, working within a collaborative environment.

Key Responsibilities and Impact

The Project/Office Administrator will play a crucial role in enabling project success by meticulously maintaining trackers, dashboards, and status reports, ensuring all teams remain aligned and well-informed across various initiatives. Support for project delivery extends to preparing, formatting, and proofreading high-quality documents, guaranteeing accuracy and consistency in all communications. Driving team efficiency is a core aspect, involving the coordination of meetings, development of clear agendas, capturing of minutes, and diligent tracking of action items to completion. This role also strengthens information management through the upkeep of SharePoint sites, ensuring accurate document organization, robust version control, and appropriate stakeholder access. Day-to-day office administration duties, including reception support, meeting coordination, and managing office logistics, will enhance the overall workplace experience for all people within WSP. Furthermore, the administrator will facilitate seamless operations by coordinating travel, managing expense reconciliation, and maintaining essential administrative records and systems, ensuring everything runs smoothly across the department.

Skills and Qualifications for this Project Role

To excel in this Project/Office Administrator role, candidates should possess a college diploma or degree in Business Administration, Project Administration, Engineering Technology, or a closely related field. A minimum of two years of progressive experience in office administration, project coordination, or a dynamic project-driven environment is essential. Proficiency across the Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and OneNote, is required to effectively support documentation and reporting needs. Strong organizational and time management skills are paramount, enabling the successful management of multiple priorities within a fast-paced setting. Exceptional attention to detail, coupled with a commitment to producing accurate and high-quality outputs, will be critical. Excellent written, verbal, and interpersonal communication skills are necessary for effective collaboration with people across various teams and stakeholders. A proactive and adaptable mindset, demonstrating the ability to take initiative and work both independently and within a team, is highly valued. Experience with document control systems like SharePoint and other project tools, such as MS Project or ProjectWise, along with exposure to invoicing or expense reconciliation, will be considered a significant asset for this administration position.