Executive Assistant - Canadian Tire, Toronto

What you'll do

As the Executive Assistant / Executive Operations Analyst, you will provide high-quality administrative, organizational, analytical, and operational support to the Senior Vice President & Chief Audit Executive of a large, publicly listed company. This role is ideal for a proactive, highly discreet, detail-oriented professional who thrives in a fast-paced executive environment and is equally comfortable managing complex administrative needs, preparing polished executive materials, maintaining key trackers and reports, and using Microsoft 365, including approved AI tools such as Copilot, to improve the efficiency and effectiveness of the department.

You will act as an extension of the Chief Audit Executive’s office, supporting the operating rhythm of the function and Team, helping coordinate senior-level deliverables, and contributing to high-profile initiatives, including executive and Audit Committee reporting.

• Provide proactive daily support to the Senior Vice President & Chief Audit Executive, including complex calendar management, meeting scheduling, communications coordination, travel arrangements, expense reporting, and general administrative support.
• Support the operating rhythm of the Office of the Chief Audit Executive, including meeting cadence, agenda planning, deliverable tracking, action-item follow-up, and preparation of executive-ready materials.
• Liaise with senior executives, board members, internal stakeholders, and external partners to support effective coordination of meetings, materials, priorities, and follow-ups.
• Prepare, maintain, reconcile, and improve departmental reporting, including quarterly Audit Committee materials, annual planning documents, department KPIs, client surveys and feedback, management action item reporting, and other executive or governance-related deliverables.
• Use Excel, Word, PowerPoint, Outlook, Teams, Forms and other Microsoft 365 tools to create high-quality reports, presentations, trackers, briefing materials, meeting summaries, and communications.
• Support basic analysis, trend identification, data cleanup, quality review, and synthesis of information used in executive, departmental, and committee reporting.
• Leverage approved AI tools such as Microsoft 365 Copilot to summarize information, draft first versions of communications, improve reporting workflows, organize meeting outputs, and identify opportunities to reduce manual or repetitive work.
• Apply strong judgment when reviewing AI-assisted outputs for accuracy, tone, confidentiality, completeness, and appropriateness before use or distribution.
• Handle confidential, privileged, financial, audit, governance, board-related, and personnel information with the highest level of discretion, integrity, and information-security awareness.
• Coordinate team events, quarterly meetings, onboarding activities, vendor interactions, guest logistics, A/V requirements, catering, filing system improvements, supply ordering, and other operational needs.
• Identify opportunities to simplify, standardize, and improve administrative and reporting processes within the function.

Skills and experience

This modern executive assistant role at Canadian Tire combines traditional executive support with executive operations, detailed reporting, and technology-enabled productivity. The successful candidate will be instrumental in ensuring the Office of the Chief Audit Executive runs efficiently, produces high-quality materials, and continues to adopt innovative tools and ways of working that enhance the speed, accuracy, and overall quality of the function’s operations.

• Experience: 5+ years supporting senior-level executives in a fast-paced, professional environment; experience supporting a public-company executive, governance function, audit, finance, legal, risk, or board-facing team is an asset.
• Executive support excellence: Demonstrated ability to manage complex calendars, shifting priorities, sensitive communications, meeting logistics, travel, expenses, and executive follow-up with sound judgment and minimal direction.
• Analytical and reporting capability: Comfortable working with information, trackers, reports, and metrics; able to organize data, identify basic trends, reconcile details, and translate information into clear summaries and executive-ready materials.
• Microsoft Office strength: Advanced proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams, with the ability to produce polished documents, presentations, spreadsheets, trackers, and meeting materials.
• AI and digital productivity mindset: Demonstrated curiosity and practical ability to use Microsoft 365 Copilot or similar approved AI tools to improve productivity, draft content, summarize information, support meeting preparation, and streamline routine work.
• Confidentiality and discretion: Exceptional judgment when handling confidential, privileged, financial, audit, governance, board-related, and personnel information, including careful and appropriate use of AI-enabled tools.
• Communication: Strong written and verbal communication skills, with the ability to prepare clear, concise, professional materials for senior executives and governance audiences.
• Attention to detail: High degree of accuracy, follow-through, and quality control, especially when preparing reports, presentations, meeting materials, and executive communications.
• Relationship building: Proven ability to build trusted relationships across the organization and interact confidently with senior leaders, board members, vendors, and internal stakeholders.
• Problem-solving and initiative: Able to anticipate needs, resolve issues, improve processes, and take ownership of deliverables in a dynamic environment.
• Adaptability: Positive, resilient, service-oriented, and comfortable working under pressure while managing multiple priorities; willing to monitor time-sensitive matters occasionally outside regular business hours.
• Systems familiarity: Familiarity with SAP Concur or similar expense and travel management systems is an asset.

Who you'll work with

You will be an integral part of the Office of the Chief Audit Executive at Canadian Tire, providing direct support to the Senior Vice President & Chief Audit Executive. This role involves extensive liaison with senior executives, board members, internal stakeholders, and external partners, fostering effective coordination for meetings, materials, and priorities across the organization. You will also coordinate with team members for events, meetings, and operational needs, contributing to a collaborative environment.

Benefits

Canadian Tire offers a comprehensive package designed to support employee well-being and career growth, reflecting our commitment to making life in Canada better for our employees.

• Comprehensive benefits and retirement programs
• Performance incentives and continuing education programs
• Other perks to support your well-being
• Career growth opportunities and product discounts
• Store discounts
• Supported learning through our Triangle Learning Academy
• Canadian Tire Profit Sharing
• Retirement and savings programs for eligible employees
• Enhanced flex benefits program, including mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families
• Total well-being and mental health tools and resources for all employees