Administrative Assistant III - UHN, Toronto

AI Summary

This Temporary Full-Time Administrative Assistant III role at University Health Network (UHN) in Toronto supports the Clinical Director of Surgical Services. Key duties involve complex administrative support services, calendar management, and ensuring efficient office operations for a busy clinical portfolio. A college-level medical office or business administration program and a minimum of four years of related administrative support experience are required.

About the Administrative Assistant III Role at UHN

University Health Network (UHN) is seeking a dedicated Administrative Assistant III to join their Surgical Services department at Toronto General Hospital. This pivotal role provides complex administrative support services directly to the Clinical Director, UHN Surgical Services, demanding a high degree of judgment and independence. The successful candidate will be instrumental in managing a very busy clinical portfolio, ensuring all administrative tasks are handled with meticulous attention to detail and efficiency. This position requires an in-depth understanding of the Director's preferences to effectively plan, schedule, and organize daily activities, adapting to continuously evolving clinical and non-clinical priorities within the office environment. The administrative support provided is crucial for the smooth operation of the department, impacting various clinical services.

Key Responsibilities and Required Experience

The Administrative Assistant III will perform a wide range of essential administrative support functions. This includes coordinating and maintaining the Clinical Director's calendar, utilizing advanced word processing skills for complex documents, and organizing meetings and events. Responsibilities also extend to monitoring department budgets, ensuring the efficient operation of the office, and developing robust electronic and paper information filing systems. Cross-functional responsibilities may be required, alongside other duties consistent with the job classification.

To be considered for this role, completion of a recognized medical office or business administration program at the college level is required. Candidates must possess a minimum of four years of related administrative support experience. Proficiency in Microsoft Office, including word-processing, database, and spreadsheet software, is also required. While not mandatory, experience working in a health care environment is preferred, as is knowledge of medical terminology. Excellent organizational, time management, and communication skills are essential for success in this dynamic administrative position at UHN.

Why Choose a Career at University Health Network?

Joining University Health Network (UHN) means becoming part of a leading healthcare institution in Toronto, offering more than just a job. UHN provides a comprehensive suite of benefits, programs, and perks designed to support employees both professionally and personally. As a government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP), UHN offers competitive compensation packages. Employees benefit from close access to transit and UHN shuttle services, a flexible work environment, and numerous opportunities for development and promotions within this large organization. Additional perks include various corporate discounts on travel, restaurants, parking, phone plans, and auto insurance, along with access to on-site gyms. UHN is committed to an inclusive recruitment process, ensuring all applicants have the opportunity to contribute their skills and experience to its vital clinical services.