Project Coordinator at Metrolinx, Canada

AI Summary

This Project Coordinator role at Metrolinx, based in Canada with frequent site presence across the Greater Toronto and Hamilton Area, involves coordinating the day-to-day activities of complex transit infrastructure projects. Key duties include overseeing design and construction aspects, managing project risks, and ensuring compliance with engineering standards. Candidates require a college diploma in Civil Engineering Technology or equivalent, along with at least five years of experience in transit facility planning, design, and construction, and proficiency in project management software.

About Metrolinx and the Project Coordinator Role

Metrolinx is dedicated to connecting communities across the Greater Golden Horseshoe, operating GO Transit, UP Express, and the PRESTO system while actively building new rapid transit infrastructure. This includes significant GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, all aimed at improving how people travel. The Capital Project Delivery (CPG) team is a collaborative group of professionals focused on delivering crucial infrastructure and making a positive impact in our communities. This specific Project Coordinator position is a pipeline posting, intended to build a pool of experienced candidates for future vacancies within Metrolinx’s Project Delivery Office. The role is primarily an in-office position at head offices, complemented by regular and frequent site presence at various construction locations throughout the Greater Toronto and Hamilton Area, fostering co-creation and hands-on partnership.

As a Project Coordinator, you will play a pivotal role in shaping the future of transit solutions. Under the supervision of a Manager, you will be responsible for coordinating and providing regular updates and reports on the day-to-day activities of assigned projects. This includes coordinating the design and construction of transit infrastructure projects, ensuring they are delivered in a safe, consistent, and cost-effective manner. Your work will directly contribute to Metrolinx's mission of building a knowledgeable and collaborative team that courageously changes how transit projects will be delivered across the region.

Key Responsibilities and Project Oversight

The Project Coordinator oversees various aspects of project work, from design to construction, ensuring strict compliance with Metrolinx’s Engineering Standards, the Building Code, Site Plan Control Requirements, and internal user group needs throughout all project lifecycle stages. A crucial part of this role involves coordinating reviews of project contractor’s site work plans and ground disturbance permits to minimise impacts on customer service and Metrolinx revenue operations. This requires ensuring all necessary internal and external approvals from stakeholders are obtained promptly and that schedule restrictions are adhered to.

During the construction phase, the Project Coordinator collaborates closely with internal and external stakeholders, such as the Construction Manager and Technical Advisors, to coordinate project-specific requirements. This includes overseeing site works and construction activities by working directly with contractors on site, through office coordination, and frequent site visits. You will support the Project Manager in managing risk, cost, schedule, permits, and other performance indicators related to the execution of the work. Furthermore, the role involves overseeing and coordinating the project activities of the Construction Manager and utility companies to ensure compliance with Metrolinx standards, policies, and processes. On-site support for construction activities, participation in site meetings, ensuring contract document management and safety compliance, and support during critical activities like Major Track Closures are also key components. The Project Coordinator must ensure all required internal and external approvals are obtained prior to construction activities and monitor project progress to support timely completion within established budget and schedule constraints. This role also assists in project completion, commissioning, handover, and the preparation of post-evaluation reports, including cost analysis and lessons learned. Regular reports, logs, and presentations to various internal and external stakeholders and the management team are also expected.

Skills, Qualifications, and Work Environment

To succeed in this Project Coordinator role, candidates must possess a college diploma in Civil Engineering Technology or an equivalent combination of education, training, and experience that provides a thorough knowledge of engineering and architecture theories and practices. A minimum of five years of experience related to the planning, design, and construction of transit facilities is essential, including interpreting and applying contract plans and specifications and coordinating contracted engineering projects. Detailed knowledge of project management, encompassing cost control, scheduling, codes, standards, specifications, corporate procedures, and applicable contract legislation, is required. An understanding of Railway Rules and Regulations, along with Safety & Operating procedures, is also crucial.

Excellent communication, interpersonal, and negotiation skills are vital, alongside the ability to work independently and think analytically. Proficiency in project management software and other computer applications is a must. The nature of this project-focused role often requires working evenings, nights, weekends, and/or holidays as necessary. Site visits are frequent and regular, involving exposure to various levels of construction at stations, parking lots, platforms, and railway corridors, potentially including climbing ladders and scaffolding, and working outdoors in all weather conditions. A valid Ontario “G” Driver’s Licence is a mandatory requirement for these regular site visits, and a Driver’s Abstract from the last three years will be requested. Metrolinx is committed to equity, diversity, and inclusion, valuing the unique skills and experiences each person brings to the team.