Administrative Assistant - Canadian Natural, Fort McMurray

Position Summary

At Canadian Natural, a leader in Canada's energy industry, we are seeking a dedicated Administrative Assistant to join our team in Fort McMurray, AB. This vital role supports Mine Maintenance at our Albian Oil Sands operations, contributing to departmental goals and overall site targets. If you are an administrative professional who excels at organizing and maintaining up-to-date records, this opportunity is for you. We value integrity, teamwork, and a passion for doing things right, and you will help drive innovation and long-term value.

As an Administrative Assistant, you will ensure a consistent and timely flow of information between various teams within a fluid work environment. Your strong time management skills and initiative will be key to your success in this role, helping to manage critical administrative tasks that support our people and operations.

Day-to-day Responsibilities

This role involves a variety of essential administrative and record-keeping duties, ensuring smooth operations and accurate data management for our Mine Maintenance team. Your daily tasks will include:

• Enter and manage hourly employee timesheets in Oracle Time & Labor (OTL) within Oracle Cloud HCM, ensuring timesheets are submitted to General Foremen for approval and balanced each pay period.
• Enter 4Cs from technician timecards into Maximo work orders and maintain related workforce and progression records, including organization chart updates and communications.
• Collect and record safety meeting attendance and Hazard ID submissions, maintaining incident logs, Maximo records, weekly review spreadsheets, and annual tracking.
• Manage the overtime tracker and distribute weekly overtime selection lists.
• Track and maintain employee vacation, disability leave, and absence records, ensuring spreadsheets remain accurate and up to date.
• Monitor upcoming employee progressions and support workforce planning by maintaining current organizational and staffing information.

What You'll Bring

To thrive in this Administrative Assistant role at Canadian Natural, you will possess a strong foundation in office administration and a commitment to accuracy. We are looking for an individual who can effectively manage diverse administrative tasks and contribute positively to our team.

• High school diploma or GED.
• Office Administration diploma is considered an asset.
• 10+ years of experience in an office environment; priority will be given to candidates with a background in oil and gas.
• Proficient in Outlook, Excel, Word, PowerPoint, and Maximo.
• Exposure to and familiarity with entering time in time entry applications and systems, ensuring accuracy and timely processing.
• Excellent verbal and written communication skills are required to compose letters, documents, and emails on behalf of the manager.

Compensation & Benefits

Canadian Natural is committed to sharing company success with all employees through a comprehensive total compensation package. We offer a culture that focuses on developing people, working together, and doing it right, with fun and integrity.

• Competitive salary, stock options, company matched stock savings plan, annual bonuses.
• 100% Employer paid extended Health, Dental and Vision Benefits.
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy.
• May be eligible for additional premiums.
• Company Sponsored Fly-In/Fly-Out from Calgary or Edmonton, Alberta.
• First class camp facilities.
• Health & Wellness Spending Account.
• Multiple volunteer opportunities within the community.
• Employee & Family Assistance Program.

About Canadian Natural Resources

Canadian Natural is proud to be a leader in Canada’s energy industry, growing from a handful of employees in 1989 to employing more than 10,000 people today. We are consistently ranked among Forbes' Canada's Best Employers in 2025 and 2026, reflecting our commitment to our workforce and our operational excellence. Our success is built on a strong culture that emphasizes developing people, working together, and doing things right, always with integrity.

We believe in investing in the communities where our employees live and work, creating shared value through social responsibility initiatives. Join a company that values its people, fosters a supportive environment, and is dedicated to responsible operations.