Accounts Payable Clerk - City of Ottawa, Ottawa

About this opportunity

Explore City of Ottawa careers with this opportunity in the Corporate Finance Service, part of the Finance and Corporate Services Dept. Ideal for candidates seeking administration jobs Ottawa, this role involves processing accounts payable and managing vendor records within a centralized high-volume invoice processing unit.

Responsibilities

• Opening and distribution of mail
• Initiating electronic workflow
• Data entry of invoice details
• Invoice matching to purchase order receipts (three-way match completion)
• Invoice processing issue resolution
• Completion of payment runs and distribution of cheques
• Filing of source documents in records management systems

Skills and experience

To be able to succeed in this role, applicants must meet the following education, knowledge, competencies, skills, and abilities:

• Completion of Grade 12
• Minimum of 3 years of related accounting, business, or clerical experience
• Knowledge of the city organization, financial policies and procedures
• General knowledge of generally accepted accounting principles and commodity tax legislation
• Problem-solving and customer service techniques and city practices related to interacting with the public
• Knowledge of applicable health and safety legislation, including the rights and duties of workers
• Able to work independently with minimum supervision, and collaboratively with other staff as part of a team
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines
• Able to understand, conceptualize and apply directions, policies and procedures
• Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration
• Able to complete financial reconciliations and to detect, resolve and correct errors
• Able to use MS Office Suite including demonstrated intermediate MS Excel skills
• Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications
• Possess customer service sensitivity and the ability to listen, probe, and tactfully respond
• Communicate effectively, both orally and in writing
• Able to work rapidly to produce accurate work in a high volume data processing environment
• Possess sound judgment, tact and diplomacy
• Flexible and adaptable
• Possess a work record of good attendance and job performance

What's on offer

The City of Ottawa provides competitive compensation and promotes diversity and inclusion. Please note the following important details regarding your application and employment conditions:

• Salary information ranges from $56,634.76 to $66,266.20 annually based on 2024 rates of pay
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement
• English oral, reading, and writing language requirement
• Requirement to complete a Criminal Records and Judicial Matters Check (Level 2) with the Police Services detachment in your jurisdiction
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
• Accommodation is available to applicants during all parts of the hiring process upon request