Timetabling Coordinator - University of Alberta, Edmonton

About the role

The University of Alberta is hiring a Timetabling Coordinator for a 2-year term position based primarily at North Campus in Edmonton. This hybrid role offers a mix of remote and in-person work. Reporting to an Assistant Registrar, Enrolment Services, the coordinator is responsible for maintaining the accuracy and integrity of official course records and class schedules, which is critical for student registration, transcripts, and fee assessments. The incumbent supports a diverse network of departments, faculties, and colleges while building strong working relationships across the university.

Who we're looking for

Internal applicants are given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered. Candidates should meet the following requirements:

• University degree or related diploma with additional years of experience
• 1-2 years of administrative office-related experience
• A thorough understanding of University policies and procedures, especially in the areas of course scheduling, registration, and examinations
• Familiarity with the campus layout and facilities
• Excellent communication, organization, and interpersonal skills

Responsibilities

As course offerings routinely change, the Timetabling Coordinator uses problem-solving skills to ensure information is correctly updated and manages the following duties:

• Using Campus Solutions and Infosilem Academic to update and edit all course record data
• Evaluating and editing the class schedules for Fall/Winter and Spring/Summer
• Identifying, investigating, and solving problems related to course scheduling
• Monitoring daily course activity, including the addition of new class sections, room change requests, and enrolment activity, and reviewing daily reports to resolve data issues
• Assisting students, departments, faculties, and colleges with registration-related questions
• Evaluating class details, including technology requirements, in order to determine appropriate allocation of centrally-scheduled space

About the company

The University of Alberta is a community of knowledge seekers, change makers, and world shapers home to over 14,000 faculty and staff, more than 40,000 students, and a growing community of 300,000 alumni worldwide. Located on traditional Indigenous territories, the institution offers a comprehensive benefits package and operates under a collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). The Office of the Registrar plays a key role in every aspect of the student experience, from recruitment to graduation and beyond.