Team Lead Enterprise Technology Procurement - City of Toronto

Role overview

The City of Toronto is seeking an experienced IT procurement professional for City of Toronto jobs Toronto to lead the Enterprise Technology Procurement and Contract Administration team that contractually enables the Technology Services Division. Reporting to the Project Director Business Transformation, you will provide strategic oversight and management, coordinating administration of all City-wide technology related competitive and non-competitive procurements and legal agreements.

In this permanent full-time administration career, you will ensure cost-effective delivery of centralized enterprise-wide technology procurement and contract administration services, manage an inventory of contracts, provide related expertise to City divisions, and implement effective strategies to mitigate financial and legal risks.

Day-to-day

Key responsibilities and daily operational duties for this administration job include:

• Develop and implement detailed plans and recommend policies and procedures regarding program specific requirements.
• Supervise, motivate and train assigned staff, ensuring effective teamwork, high standards of work quality, and organizational performance.
• Manage day-to-day operations of assigned staff including scheduling, assigning, reviewing work, authorizing vacation and overtime, and evaluating performance.
• Provide input into and administer assigned budget, ensuring expenditures are controlled and maintained within approved limitations.
• Lead coordination and preparation of the City-wide annual Technology Procurement Plan submission to PMMD.
• Oversee development and maintenance of the Division's Procurement and Contract Administration Framework, identifying gaps and risks.
• Work with management staff in City divisions and Legal Services solicitors to prepare requirements for all city-wide call documents.
• Oversee administration of divisional level technology procurement processes including Low Value Quotations and Divisional Purchase Orders.
• Lead and provide support with response evaluations and review final recommendations prior to submission to PMMD.
• Negotiate and lead administration of all city-wide technology related contracts and agreements for contracted products and services with vendors.
• Negotiate with and persuade management, clients, and stakeholders with competing and conflicting goals, objectives, and priorities.
• Provide expertise in technology procurement and contract administration, working closely with PMMD's Strategic Sourcing & Category Management Team.
• Oversee vendor performance, ensuring work is carried out according to specified terms and conditions, and handle non-compliance issues.
• Design and deliver effective strategies to anticipate and address emerging business needs and changes in corporate policies.
• Design and recommend processes and procedures related to internal controls and divisional or corporate change initiatives.
• Manage coordination and execution of contract administration functions including spend and usage analysis and Purchase Order Amendments.
• Establish, monitor, and report on divisional procurement and contract administration key performance indicators.
• Prepare reports for Committees and Council on technology contracts and liaise with managers regarding forecasting target values.
• Review documentation such as proposals, communications, reports, and legal agreements to ensure adherence to procedures.
• Ensure division complies with City and provincial purchasing regulations and requirements like Health and Safety and Fair Wage.
• Provide leadership and guidance on processes related to the technology procurement life cycle of contracted services.
• Develop and implement procedures regarding RFP/RFQ life cycle management and provide staff training.
• Maintain current knowledge of technology trends and internal technology standards.

Requirements

Candidates applying for City of Toronto careers should meet the following qualifications:

• Post-secondary education in a professional discipline pertinent to job functions (e.g., Supply Chain Management, Public Administration, Business Administration) and relevant management experience, or an equivalent combination of education and experience.
• CSCP or SCMP designation is considered an asset.
• Extensive experience leading technology procurements and related operations in a large-scale public or private sector organization, including preparation of RFPs, RFSQs, RFQs, Vendor Agreements, and Statements of Work.
• Experience negotiating large, complex technology sourcing contracts and managing legal and contractual obligations.
• Experience in leading, supervising, training, and motivating staff in a fast-paced and deadline-driven environment with competing priorities.
• Ability to exercise independent judgment and discretion in dealing with sensitive and confidential matters.
• Highly developed communication skills, both orally and in writing, including preparing reports, correspondence, presentations, and Council reports.
• Highly developed interpersonal, conflict resolution, and problem-solving skills with the ability to build relationships at all organizational levels.
• Effective analytical and decision-making skills demonstrating innovation, fiscal accountability, and customer-oriented leadership.
• Knowledge of theories, principles, practices, and procedures related to purchasing.
• Familiarity with Ontario Statutes including the Occupational Health and Safety Act, employment standards, labour, and human rights is an asset.
• Ability to support Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.
• Ability to lead effectively, work in a fast-paced, ambiguous environment, and apply sound judgment to drive transformation.
• Ability to coach, mentor, and develop staff, fostering a high-performing team culture supporting professional growth.