Posted: June 26, 2026
Research Projects Coordinator - University of Alberta, Edmonton is listed at University of Alberta in Edmonton, AB. The Beaver Board aggregates this opening from the employer's career page — apply using the button below to reach the official application. Browse more jobs at University of Alberta.
This Projects Coordinator role at the University of Alberta, Edmonton, supports major research initiatives with operational and project coordination. Key duties include intake management, scheduling, documentation, and reporting for complex projects. Applicants need a university degree and 3-5 years of project coordination experience, ideally within an academic or research setting.
The University of Alberta is seeking a dedicated Projects Coordinator to join the Office of the Vice-President (Research) in Edmonton. This hybrid position requires at least three days per week on North Campus, offering a unique opportunity to support the planning, coordination, and implementation of complex research initiatives across the university. The successful candidate will play a pivotal role in advancing major research projects, including those related to defence research and strategic priority areas, contributing significantly to the university's mission. This role involves comprehensive operational and project coordination support, ensuring that all research initiatives progress efficiently and effectively. The Projects Coordinator will be instrumental in managing the lifecycle of various projects, from initial intake to final reporting, fostering a collaborative environment for diverse stakeholders.
This position is designed for a detail-oriented professional who excels in a collaborative setting and enjoys providing essential support for intricate initiatives. The Projects Coordinator will manage the intake process for new research project requests, ensuring proposals and agreements align with internal policies and specific research requirements. This involves conducting preliminary assessments, coordinating with faculty and research staff, and maintaining accurate records through intake systems. Effective scheduling and timeline management are crucial, as the role involves coordinating project calendars, meetings, and tracking deadlines for approvals, ethics submissions, and funding requirements. The ability to monitor project timelines and flag potential delays across multiple concurrent projects is key to ensuring resource and staff availability are efficiently managed.
A significant aspect of this role involves meticulous documentation and knowledge management. The Projects Coordinator will be responsible for preparing, organizing, and maintaining all project documentation, including project charters, scopes of work, action logs, meeting minutes, and progress reports. Implementing standardized templates and documentation practices will ensure consistency across all major research projects. Furthermore, the role provides crucial implementation support by tracking follow-up actions from meetings, coordinating project implementation tasks, and assisting in the onboarding of new project participants. This coordination facilitates seamless cross-functional collaboration between research teams, university administration, and external partners, ensuring all initiatives are well-supported.
The Projects Coordinator also contributes to vital reporting, monitoring, and metrics functions. This includes preparing status updates, progress reports, and dashboards for both internal and external stakeholders. The collection, analysis, and summarization of project data are essential for informed decision-making and performance monitoring. The role supports impact reporting for funded projects, encompassing budget tracking, milestones achieved, and identifying follow-on opportunities. By identifying process inefficiencies and proposing solutions, the Projects Coordinator actively contributes to the continuous improvement of service standards within the Office of the Vice-President (Research), enhancing the overall effectiveness of the university’s research enterprise and its various initiatives.
To excel in this Projects Coordinator role, candidates must possess a university degree in a relevant field such as Engineering, Public Administration, Project Management, or Defence Studies. A minimum of three to five years of experience in project coordination or management is required, ideally gained within an academic, government, or defence research setting. Demonstrated experience coordinating multi-stakeholder projects, including scheduling, documentation, and budget tracking, is essential. Strong organizational, analytical, and communication skills are paramount for success in this dynamic environment. Proficiency with project management and collaboration tools, such as MS Office Suite, SharePoint, and Smartsheet, is also expected. Knowledge of defence research frameworks, government protocols, and operational standards will be highly advantageous, particularly for supporting specific research initiatives. Preferred qualifications include experience supporting defence or security-related research programs, familiarity with government funding processes and research agreements, and expertise in reporting, evaluation, and knowledge dissemination for research projects.
