People & Workplace Coordinator - Knix, Toronto

Position summary

Knix is looking for a People & Workplace Coordinator for a 12-month contract. This opportunity is ideal for someone highly organized and service-oriented who wants to build experience across People Operations and workplace administration while partnering closely with the broader People Team.

The People & Workplace Coordinator supports the day-to-day administration of the People function and the smooth operation of the HQ workplace. Reporting to the Director, People Operations, the position provides responsive administrative support to employees, coordinates core People processes and systems, and helps ensure the office is organized, welcoming, and running effectively.

Your impact

In this dynamic administration jobs Toronto opportunity, you will handle multiple responsibilities spanning employee support, systems compliance, and workplace operations.

• Serve as a first point of contact for Tier 1 employee questions regarding People processes, policies, benefits, and systems
• Coordinate administrative components of onboarding and offboarding for HQ and Retail employees, including HRIS workflows and documentation
• Prepare employee letters for promotions, transfers, title changes, and compensation updates based on People Business Partner direction
• Process employee lifecycle changes in the HRIS and partner with Payroll to ensure accurate, timely updates
• Maintain accurate employee information, documentation, and compliance training records within the HRIS
• Support benefits administration, Employee and Family Assistance Program (EFAP) administration, and distribute monthly People News communications
• Monitor compliance training, track work permit renewals, and partner with Tech, E-commerce, and IT for employee discounts and technology needs
• Serve as a primary point of contact for day-to-day HQ office needs, welcoming visitors, managing mail, and coordinating deliveries
• Conduct office walkthroughs, manage building access security fobs, and maintain relationships with building management and vendors
• Manage office inventory, ordering, and restocking of office supplies, snacks, and kitchen amenities

Skills and experience

To succeed in these Knix jobs, applicants should meet the following qualifications:

• 1 to 3 years of experience in People or HR administration, workplace operations, office administration, or a similar employee or customer-facing role
• Highly organized and comfortable managing multiple priorities, deadlines, and recurring processes with strong attention to detail
• Brings a warm, responsive, and service-oriented approach to employee support
• Proactive mindset with the ability to notice when processes, records, or the physical workplace need attention
• Capable of handling sensitive and confidential employee information with care and sound judgment
• Comfortable learning and working across different systems and technology
• Enjoys finding ways to make recurring processes simpler, more organized, and more efficient