Operational Supply Services Lead - University of Alberta, Edmonton

Position summary

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered. This role is in-person with work primarily taking place at North Campus, Edmonton.

The Operational Supply Services Lead oversees storekeeping staff, inventory coordinators, and related supply contracts to ensure seamless material management across all campus trades shops and storage locations. Reporting to the Operational Excellence Manager, this role leads the design and implementation of LEAN asset and inventory strategies, change management plans, and key performance indicators. As a safety champion and quality management team leader, the position drives continuous improvement, vendor performance, and operational efficiencies using enterprise software solutions like Assetworks AiM, F&O, and SupplyNet.

Day-to-day

In this dynamic administration position at the university, daily responsibilities span logistics, safety compliance, and team supervision:

• Supervises supply techs, storekeepers, asset management staff, and contractors, including assigning work, evaluating performance, and completing annual appraisals
• Responsible for daily operational logistics—approving timesheets, leave requests, processing work orders, and monitoring assigned budgets for maintenance, inventory, and tool programs
• Leads department safety meetings, oversees WHMIS program implementation, and ensures compliant disposal of hazardous materials (e.g., asbestos, PCBs, fluorescent lamps)
• Oversees campus-wide inventory across all storage locations and trade shops, employing LEAN/R3 (Reduce, Replace, Recycle) principles and recommending proper asset disposal or revenue-generating recycling initiatives
• Attends to the acquisition, maintenance, tracking, and certification of specialized equipment, safety gear (e.g., swing stages, scaffolding, lifts), and two-way radio systems
• Oversees tool distribution and support for tradespeople, including managing larger shared equipment and tool vending operations
• Coordinates daily pick-ups, deliveries, and master key issuance, maintaining continuous communication with leadership to ensure timely supply support for trades teams

What you'll bring

Candidates applying for this campus opportunity must satisfy the following qualifications and experience requirements:

• Minimum high school diploma and certificate in Asset Management
• Must possess a valid Alberta Class 5 (non-GDL) driver’s license
• Must be able to provide a recent copy of a three-year driver’s abstract with no more than six (6) demerits and/or two (2) moving violations within the last two years
• Successful completion of the University of Alberta Supervisory Development Course within one year
• Good working knowledge of enterprise asset management systems (AiM, SupplyNet, Gigatrac, etc.)
• Forklift certification
• Formal inventory control/materials management training and/or 3 years of relevant experience
• Experience implementing change management processes

Perks and benefits

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA) and includes the following:

• Comprehensive benefits package