Manager of Administration - UBC, Williams Lake

AI Summary

This Manager of Administration role at UBC's Alex Fraser Research Forest in Williams Lake, BC, provides essential financial, administrative, and operational support. The position manages budget oversight, human resources coordination, and facility administration for the university's forest operations. Key requirements include an undergraduate degree, progress towards CPA prerequisites, and at least two years of relevant experience, along with a strong understanding of university procedures.

About the Role: Administration and Financial Leadership at UBC

The University of British Columbia (UBC) is seeking a dedicated Manager of Administration for its Alex Fraser Research Forest in Williams Lake, BC. This critical 0.6 FTE onsite position offers a unique opportunity to contribute to the operational success of a significant forest tenure and research facility. The role involves providing complex financial, administrative, and operational support to a close-knit team, ensuring the smooth functioning of a 10,000-hectare crown forest generating substantial annual revenue, alongside a 55-acre educational facility. The incumbent manages various financial aspects, including budget development, expense oversight, and year-end procedures, providing vital financial analysis and reporting to senior leadership within the Faculty of Forestry and Environmental Stewardship. This position also manages licenses, caretaker agreements, and vendor contracts, ensuring compliance with operational, safety, and legislative standards. The successful candidate will advise on the unit’s use of the Workday financial and HR system, developing robust policies and procedures to optimize the management of financial resources.

Key Responsibilities and Operational Management

Beyond financial administration, this role manages all human resources activities, coordinating everything from job design and recruitment to performance management and employee development initiatives. The Manager of Administration collaborates closely with the Director of the Alex Fraser Research Forest and the UBCV FES HR team, providing guidance on collective agreements and conflict resolution. In terms of facilities and general administration, the position offers operational leadership, collaborating on strategic plans and managing administrative systems. This includes developing and implementing policies and procedures, coordinating emergency preparedness, and overseeing facility rental bookings. The role also involves managing the development of staff and procedural manuals, ensuring comprehensive record-keeping. The incumbent will be on the emergency call-out list, available 24/7, highlighting the significant responsibility and impact of this position on the research forest's operations. The ability to multitask effectively and a thorough knowledge of office routines and technology are essential for success in this dynamic environment.

Candidate Profile and Qualifications

Candidates for this Manager of Administration position should possess an undergraduate degree in a relevant discipline and have completed at least seven of the fourteen CPA academic prerequisites. A minimum of two years of related experience, or an equivalent combination of education and experience, is required. Preferred qualifications include experience in accounting and administrative management, a Class V Driver's License, and a Level I First Aid Certificate. The role demands excellent oral and written communication, interpersonal, and customer service skills, alongside strong problem-resolution and organizational abilities. A deep understanding of University policies and procedures, particularly financial policies, is highly valued. Working knowledge of the forest industry and the BC Forest Safety Council is also preferred, demonstrating a commitment to the specific context of the Alex Fraser Research Forest. The individual must be willing to respect diverse perspectives and demonstrate a commitment to equity, diversity, and inclusion, aligning with UBC's values.