Financial Coordinator - University of Toronto, Toronto

About this opportunity

The Department of Molecular Genetics within the Temerty Faculty of Medicine at the University of Toronto holds a leadership position in Canada and internationally as a premier venue for biomedical and life sciences research and education. As a Financial & Administrative Coordinator, you will work as part of a dynamic team to support the financial and business operations of the department, helping to advance research goals and objectives through meticulous budget oversight and administrative expertise.

Day-to-day

In this full-time role based on the downtown Toronto campus, you will manage various transactional, logistical, and reporting duties across the department:

• Monitoring multiple budgets to ensure expenditures remain within budgeted allocations
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Processing financial and payroll transactions
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Distributing incoming and outgoing mail and deliveries
• Booking rooms and arranging catering
• Determining logistical details required for office/lab renovations and moves including applying established standards to control the distribution of access to designated University spaces
• Troubleshooting routine equipment repairs and maintaining an inventory of furniture and equipment

Who we're looking for

To qualify for these finance jobs in Toronto, applicants must meet specific educational, technical, and interpersonal criteria:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years' related finance experience preferably in a university administrative setting
• Demonstrated experience processing high volumes of financial and payroll transactions in a fast-paced environment and balancing multiple, time-sensitive deliverables
• Experience monitoring, recording, reconciling and reporting on funding accounts for grants and contracts
• Experience forecasting and monitoring budgets
• Experience preparing financial reports and spreadsheets and identifying discrepancies
• Experience working with accounting programs and applying accounting principles is essential
• Experience supporting office/lab moves and renovations and troubleshooting equipment repairs
• Advanced proficiency with MS Office Suite, particularly MS Excel and proficiency with SAP systems, including Financial Information System (FIS), Human Resources Information System (HRIS), and Research Information System (RIS), or similar systems
• Well-developed interpersonal skills and excellent communication skills (written and oral)
• Strong numerical, accounting and analytical skills
• Ability to work in a high volume environment that requires multi-tasking on varied duties and to prioritize effectively and work under pressure
• Ability to explain detailed grant funding processes and provide recommendations/course of actions
• Excellent problem-solving ability, organizational and planning skills; and ability to work independently and as a part of a team
• Professionalism, accuracy, attention to detail, flexibility, tact, and ability to maintain confidentiality
• Ability to interpret and apply guidelines and procedures using independent judgement and analysis
• Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
• Demonstrated initiative and resourcefulness

About the company

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. The institution values diversity, and candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply.