Employee Relations Coordinator - UBC, Vancouver

Day-to-day

The Employee Relations Coordinator and Executive Assistant to the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining while supporting the Employee Relations Team and the Associate Vice-President, Human Resources (Labour Relations and HR Policy).

• Prepares a variety of sensitive and confidential materials including correspondence, reports, documents relating to the administration of the collective agreements and other agreements, and handbooks governing conditions of employment.
• Manages all administrative functions within Employee Relations, including problem-solving, project planning and management, and development and execution of identified goals, priorities, and objectives.
• Conducts needs assessments and determines requirements for all stakeholders in order to establish, or improve, systems, both procedural and electronic.
• Provides financial and costing analysis for Employee Relations, including creating reports for bargaining and other projects or processes.
• Manages records for the Employee Relations team including LRB decisions, arbitration decisions, union settlements, legal opinions, collective bargaining notes, and official agreements.
• Creates databases for purposes such as grievance tracking, termination tracking, union leave tracking, and legal fees tracking, and conducts analyses to provide year-over-year comparisons.
• Leverages Workday as the employee file of record for UBC and uses case management systems to produce regular and ad hoc reports and perform complex data analysis.
• Exercises initiative and appropriate judgment when considering requests for reports from other units or third parties.
• Processes Freedom of Information and Protection of Privacy Act (FIPPA) requests from the Office of the University Counsel by determining document appropriateness and producing records within deadlines.
• Manages administrative processes related to collective bargaining, creates documentation, and works with the team to ensure compliance with government processes and Board of Governors obligations.
• Provides backup for the Human Resources administration team and the HR Service Centre while performing other related duties.
• Manage the AVP’s calendar, determining urgency and importance within complex restraints.
• Writes or initiates draft confidential communications on behalf of the AVP.
• Prepares and coordinates reporting to the Board of Governors and UBC Executive alongside the Executive Assistant to the Vice-President, Human Resources.
• Researches, drafts, edits, proofreads, and formats reports and presentations with strong attention to detail.
• Provides recurring and ad hoc reporting based on available data across the AVP portfolio.
• Builds relationships with other administrators and executive assistants across the university and provides coverage and mentorship to assistants in the VPHR Administration team.

Who we're looking for

Candidates must meet the minimum education and experience standards and display a strong dedication to equity and inclusion.

• Undergraduate degree in a relevant discipline with a minimum of two years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
• Knowledge of labour relations practices, procedures, and collective agreements an asset.
• Strong working knowledge of word processing, spreadsheets, databases, e-mail, HRMS FMIS, and Microsoft Outlook.
• Excellent organizational, oral, and written communication skills.
• Ability to write correspondence, format various reports, and establish effective working relationships with client departments and union representatives.
• Ability to work in a team, collaborate with others, and deal with issues requiring sensitivity, tact, and discretion.
• Ability to work under pressure and meet deadlines.

The team

This position operates within the Employee Relations, Strategic Staff Relations, and Central Human Resources department at UBC. The role reports directly to the Director, Employee and Labour Relations, working under limited supervision alongside Employee Relations Managers, Advisors, and executive teams.

What's on offer

UBC provides a supportive workplace environment dedicated to employment equity, inclusion, and fairness, fostering conditions for a rewarding career alongside a competitive monthly compensation range.