Coordinator, Commercial Management - Metrolinx

Key Duties

As a Coordinator, Commercial Management, you will play a crucial role within the GO&UP Operations Commercial Management group at Metrolinx. Your responsibilities will involve assisting with the commercial oversight of a diverse portfolio of partners and vendors, ensuring smooth operations and informed decision-making for Metrolinx's extensive transit network.

• Managing day-to-day activities and administration for the Operations Commercial Management leadership team to meet established objectives, preparing detailed and timely reports for approval.
• Coordinating collection and confirming client requirements to advise Vendor Management staff of issues.
• Preparing and reviewing complex documents for verification of Budget, Executive Summary, Contract Documents (Change Orders/Change Notices, Statements of Work, Work Orders, Internal Purchase Order), in order to help inform decisions.
• Coordinating and implementing large scale Oracle transactions to accommodate errors or redistribution of cost centres, account/location codes.
• Providing Purchase Order Closeout support and verification to the Procurement and Finance departments.
• Verifying that all required documentation is complete prior to Purchase Order requisition.
• Providing weekly/monthly review of Vendor Commercial Scorecards to communicate status of vendor and contract performance.
• Providing monthly reporting to illustrate Invoice Aging, and Spend report by Vendor.
• Attending regularly scheduled meetings and preparing accurate meeting minutes.
• Providing coordination and administrative support for internal governance, cross-functional business planning and decision management process by gathering internal stakeholder inputs.
• Assisting the Operations Commercial leadership team with tracking approvals, escalations, and outstanding commercial matters to support effective oversight and informed decision-making.

What You'll Bring

To succeed in this Coordinator, Commercial Management role, you will bring a blend of administrative expertise, strong organisational skills, and a keen understanding of commercial processes. Your ability to manage complex documentation and coordinate across departments will be key to supporting Metrolinx's operational goals.

• Completion of a certificate in Business Administration, Project Management, or a related field – or a combination of education, training and experience deemed equivalent.
• Demonstrated years of relevant experience.
• Experience working for an owner/public sector agency involving large-scale infrastructure/transit projects would be considered an asset.
• Experience identifying problems, making recommendations, and implementing solutions.
• Strong focus on understanding and following process.
• Strong written communication skills, as well as collaboration skills to work across various departments and with different levels of the organization.
• Strong organizational and time-management skills.
• Knowledge of one or more of the following is considered an asset: competence in software such as Microsoft Office, PowerPoint, and Oracle E-Business Suite.

Who You'll Work With

You will be an integral part of the Operations Commercial Management leadership team, collaborating closely with Vendor Management staff, Procurement, and Finance departments. Your role involves gathering internal stakeholder inputs and working cross-functionally to support Metrolinx's broader objectives in connecting communities through efficient transit.

Why You'll Love It Here

Joining Metrolinx means becoming part of an agency dedicated to connecting communities across the Greater Golden Horseshoe. You'll contribute to significant transit projects, including GO Expansion and major subway system enhancements, directly impacting how people travel. Metrolinx values equity, diversity, and inclusion, fostering a workplace where serving with passion, thinking forward, and playing as a team are core to their mission.