Clerk-Steno 7 - City of Saskatoon, Saskatoon

About this opportunity

Explore City of Saskatoon jobs with this temporary full-time administration career opportunity in Saskatoon. Operating under the supervision of the Clerical Supervisor 13, the Clerk-Steno 7 performs essential clerical, reception, and office administration duties. As part of the Community Development team within the Planning and Development department, this position provides crucial support to Social Development, Neighbourhood Services, and Culture & Inclusion.

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds and is committed to diversity, equity, and inclusion in our workplaces.

Responsibilities

The successful candidate will manage a variety of daily duties and office support services, including:

• Interacts with the public in-person, by phone, and email, greeting patrons and directing people to their activities while passing inquiries to relevant staff members.
• Prepares a variety of documents, including confidential reports, manuals, newsletters, web documents, and PowerPoint presentations.
• Provides support to the Leisure Access Pass program including collecting applications, screening for eligibility, entering data into databases, ensuring accuracy, and producing reports, contracts, and labels.
• Provides direct support to applicants including addressing complaints and issues, including documentation and tracking, and elevates to necessary staff members as required.
• Develops and maintains spreadsheets for various programs and services including program registrations, summer staff hiring, community program summaries, and supplies inventories.
• Acts as recording secretary for a variety of staff meetings and as required, for meetings with various other groups.
• Coordinates and provides reception and administrative support services, including ordering office supplies to maintain inventory levels and ordering courier services.
• Maintains records of office expenditures, e.g. supplies, courier service, and photocopying, for budget estimates.
• Maintains the centralized office filing system, including confidential documents.
• Arranges and confirms appointments.
• Sorts and distributes incoming and outgoing mail.
• Performs other related duties as assigned.

Skills and experience

Candidates wishing to pursue these careers in Saskatoon must meet specific educational, technical, and professional requirements:

• Grade 12 education.
• Graduation from a recognized business college.
• Typing speed of 45 w.p.m.
• Two years' diversified experience in general office procedures and customer service.
• Considerable knowledge of business English and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Demonstrated ability to work with the public and members of equity deserving groups.
• Knowledge of the RecTrac system.
• Ability to take accurate minutes of meetings, including the use of transcribing software.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to work with minimum supervision and to prioritize duties and responsibilities.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality.
• Demonstrated skill in the use of a computer using the Microsoft Office Suite, specifically Word and Excel.
• Demonstrated skill in the use of Adobe Pro.