Building Maintenance Coordinator - City of Toronto, Toronto

About this opportunity

This is an excellent opportunity for professionals seeking City of Toronto jobs in property operations. The City of Toronto is looking for a dedicated Building Maintenance Coordinator for a 12-month temporary, full-time role. This position is crucial for ensuring the proper cleaning, maintenance, and repair of City buildings and parking lots, playing a key role in the management of the City's real estate portfolio. If you are a certified Engineering Technical/Technologist with experience in building repair and maintenance, this could be your next career step within the City of Toronto.

Requirements

To succeed in this Building Maintenance Coordinator role, candidates must demonstrate a strong technical background and practical experience in building operations. The ability to maintain accurate records and communicate effectively is essential for coordinating various maintenance activities.

• Certified as an Engineering Technical/Technologist in Civil or Mechanical Engineering or an equivalent combination of education and experience.
• Several years' experience in office building repair, maintenance, and refurbishing.
• Must possess and be able to maintain a valid Province of Ontario, Class "G" Driver's License and must qualify for the City’s equipment operating permits and requirements. Must be able to travel to different locations to perform building maintenance coordinator duties as assigned.
• Must be physically capable of performing required duties.
• A proven ability to work in MS Word, MS Excel and Outlook.
• A proven ability to work effectively within given objectives and without constant supervision.
• Ability to maintain accurate records and to communicate effectively verbally and in writing.
• Must be able to foster and maintain good public relations and customer service with general public and be able to communicate effectively in a variety of situations.
• Must be familiar with the Occupational Health and Safety Act and the regulations that apply to this work.

Please note that a Police Security clearance is a condition of employment for any Toronto Police Services locations within the Corporate Real Estate Management Division.

What you'll do

As a Building Maintenance Coordinator, you will be instrumental in overseeing the operational integrity and aesthetic upkeep of City buildings. Your responsibilities will span from strategic planning and budget management to hands-on supervision and minor repairs, ensuring all facilities are well-maintained and safe.

• Responsible for the cleaning, maintenance, repair and refurbishing of City buildings and parking lots.
• Prepares annual budget and monitors expenses throughout the year.
• Prepares specifications, sketches and quotations or tender documents, analyses submissions and makes recommendations for work to be done by contract.
• Supervises cleaning, maintenance, repair and mechanical contractors working in buildings. Inspects work and ensures completion.
• Directs and coordinates activities of maintenance and trade staff in the maintenance and general construction of City facilities.
• Prepares annual maintenance, repair and refurbishing programs and monitors building conditions to ensure that minor repairs and all safety related work are performed promptly.
• Responds to complaints and keeps a record of complaints and resolutions.
• Schedules work shifts, vacations and maintenance schedules.
• Coordinates the set-up of equipment for special events.
• Performs minor repairs using basic tools. Travels to various work locations.
• Performs other related work as assigned.

The team

Joining the Corporate Real Estate Management division means contributing to the vital operations of City of Toronto buildings. Specifically, you will be part of the FM Client Buildings section, a team dedicated to maintaining the City's extensive real estate portfolio. This role offers the chance to work collaboratively, ensuring the high standards of building maintenance and property operations are met across various City facilities.