Posted: June 2, 2026
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Administrative Assistant, UBC Campus Planning, Vancouver, BC is listed at UBC in UBC Vancouver Campus - Vancouver, BC. The Beaver Board aggregates this opening from the employer's career page — apply using the button below to reach the official application.
<h3>Elevate Your Career as an Administrative Assistant at UBC</h3> <p>The University of British Columbia (UBC) invites applications for a dedicated Administrative Assistant to join its Campus + Community Planning (C+CP) department in Vancouver, British Columbia. This pivotal role provides confidential, high-level administrative support to the Director of Sustainability & Engineering and the Director of Community Development and Transportation. As a key member of the Administration unit, you will be instrumental in ensuring the effective operation of the Directors’ offices, managing complex calendars, coordinating meetings, and facilitating travel arrangements. This position is central to the ongoing success of C+CP, a unit responsible for guiding the physical, spatial, and community development of UBC’s campuses through strategic planning and policy. Your expertise in administrative support will directly contribute to UBC's academic mission and community objectives.</p>
<h3>Key Responsibilities and Operational Support</h3> <p>The Administrative Assistant’s responsibilities extend beyond executive support, encompassing vital functions that contribute to seamless departmental operations. You will manage procurement and financial processing, including expense reports, reimbursements, and corporate credit card reconciliation, ensuring compliance with UBC financial policies. Collaboration with the Office & Administration Manager is crucial, as you will assist in coordinating administrative and operational needs across multiple office locations within Campus + Community Planning. This includes site-specific needs such as workspace setup, office supplies, and facilities requests. Furthermore, you will play a significant role in administrative coordination for unit and departmental operations, organizing team meetings, workshops, and events. Your ability to maintain departmental directories, assist with onboarding processes, and troubleshoot basic office technology will be invaluable to the team.</p>
<h3>Collaboration, Impact, and Work Environment</h3> <p>This role demands strong organizational skills, discretion, and sound judgment to manage competing priorities effectively. You will collaborate closely with administrative staff across Campus + Community Planning, fostering consistent practices and coordinated service delivery, and providing backup coverage when needed. Errors in judgment or process could lead to significant impacts, affecting the efficiency of Directors, causing financial discrepancies, or damaging the department's reputation. Therefore, meticulous attention to detail and adherence to established procedures are paramount. The position is primarily office-based, requiring a minimum of three days per week on campus to provide essential in-person administrative support and foster a collaborative office environment. Hybrid work arrangements are available for tasks suited to independent work, demonstrating UBC's commitment to a flexible yet effective workplace.</p>
