Posted: June 27, 2026
Administrative Assistant II - UHN, Toronto is listed at University Health Network in Toronto, ON. The Beaver Board aggregates this opening from the employer's career page — apply using the button below to reach the official application. Browse more jobs at University Health Network.
This Administrative Assistant II position at University Health Network (UHN) in Toronto provides essential administrative and office management support for the NORC Innovation Centre. The role involves coordinating daily operations, managing invoices, scheduling meetings and events, and assisting with communications. Key requirements include strong organizational skills, proficiency in Microsoft Office applications, and a proactive approach to supporting various program and team activities within a dynamic health care environment.
The University Health Network is seeking a dedicated Administrative Assistant II to join the NORC Innovation Centre in Toronto. This pivotal role offers comprehensive administrative and operational support to ensure the smooth functioning of the Centre's internal operations, including its various programs, meetings, and events. The successful candidate will be instrumental in coordinating office supplies, managing shared workspaces, and supporting purchasing processes for program materials, technology, and catering. This administrative support extends to maintaining detailed invoice trackers, managing budget codes, and ensuring timely payments, which is crucial for the Centre's financial health.
Furthermore, the Administrative Assistant will play a key role in scheduling and calendar coordination for a wide array of activities, from team meetings and workshops to partner events and site visits. This includes preparing agendas and necessary materials, maintaining organized files, and assisting with the logistics for significant events like NORC Talks and Accelerator sessions. The position also involves supporting NIC's social media accounts by managing content calendars and coordinating approvals, ensuring effective communication. Working collaboratively with project managers, program leads, and leadership, this role requires a proactive individual who can exercise sound judgment and attention to detail in a hybrid on-site work environment, directly contributing to the overall efficiency and success of UHN's innovative health initiatives.
To excel in this administrative support role at UHN, candidates should ideally possess a diploma from a recognized business post-secondary or secretarial arts program, complemented by at least two years of related secretarial or administrative experience. Previous experience in project or event coordination would be a significant asset, demonstrating the ability to manage complex logistics for various program activities and meetings. Proficiency in Microsoft Office applications and shared document systems is essential, as is the capability to create structured processes that enhance efficient work practices within the office.
The University Health Network values strong organizational and time management skills, excellent interpersonal and customer service abilities, and effective verbal and written communication. The successful candidate will demonstrate strong teamwork, problem-solving, and conflict resolution skills, alongside the ability to maintain confidentiality and work effectively under pressure. While not mandatory, prior experience within a health care environment is preferred, offering a foundational understanding of the sector. Joining UHN means becoming part of a leading health organization that offers competitive compensation, membership in the Healthcare of Ontario Pension Plan (HOOPP), a flexible work environment, and numerous opportunities for professional development and advancement within the extensive uhn network. Employees also benefit from convenient transit access, a UHN shuttle service, and a range of corporate discounts, fostering a supportive and rewarding career path in Toronto's vibrant health sector.
