Accounts Payable/Receivable Clerk - City of Vancouver, Vancouver

AI Summary

This temporary full-time Accounts Payable/Receivable Clerk position with the City of Vancouver, specifically at the Vancouver Public Library, is located in Vancouver. The role involves processing all accounts payable and receivable transactions, adjusting library invoices, and reconciling petty cash and bank statements. Top requirements include completion of grade twelve with bookkeeping and elementary accounting courses, along with sound knowledge of accounting methods and procedures.

About the Opportunity at Vancouver Public Library

The City of Vancouver is seeking an Accounts Payable/Receivable Clerk to join the dedicated team at the Vancouver Public Library (VPL). As Canada's third largest public library system, VPL is a vital community hub in Vancouver, offering extensive resources and fostering learning, joy, and connection for the public. This role is integral to the administrative functions that support the library's mission, ensuring smooth financial operations. The position requires a meticulous individual to manage elementary accounting tasks, working within well-defined procedures and policies. This is a crucial administrative support role, where accuracy in processing accounts is paramount to the financial integrity of the department. The successful candidate will contribute to a welcoming and evolving environment that serves diverse communities across 21 locations. This temporary full-time opportunity, starting as soon as possible and extending until November 15th, 2026, offers a chance to apply your accounting knowledge in a meaningful public service context.

Key Responsibilities and Required Abilities

As an Accounts Payable/Receivable Clerk, your primary responsibilities will include the accurate and timely processing of all accounts payable and receivable transactions for the Vancouver Public Library. This involves adjusting library invoices of varying complexity and performing reconciliations for petty cash funds and bank statements. A sound knowledge of accounting principles, practices, and terminology is essential, along with a thorough understanding of the specific methods and procedures governing library invoicing. The ability to make arithmetic calculations with speed and accuracy, maintaining sustained attention to detail, is critical to prevent unrecoverable amounts owing. You will be expected to work with various accounting and non-accounting software applications, creating and maintaining spreadsheets related to your work. Furthermore, the ability to communicate effectively and establish good working relationships with both internal and external contacts is necessary to provide routine information and assistance. This role demands a proactive individual who can prioritize tasks, take initiative to resolve issues, and meet deadlines while working collaboratively in an evolving environment.

Candidate Profile and Essential Knowledge

The ideal candidate will possess a strong foundation in accounting, demonstrated by the completion of grade twelve supplemented by courses in bookkeeping and elementary accounting. Preference will be given to individuals with enrolment in a professional accounting course, such as CPA, or those with equivalent related experience. You must have a sound knowledge of the methods, procedures, and practices used in processing accounts payable/receivable transactions, as well as the specific policies and procedures governing library invoicing. A working knowledge of general accounting principles and departmental accounting systems is also required. Proficiency in Microsoft Office, particularly spreadsheet applications, is expected. Beyond technical skills, the ability to work collaboratively in a team, adapt to changing needs, and maintain a positive, customer service-oriented approach will be key to success in this public library setting. Your ability to handle sensitive financial information with discretion and accuracy will be highly valued.