Research Facilities Coordinator - University Health Network, Toronto

The opportunity

The University Health Network is hiring a permanent full-time Research Facilities Coordinator for the Research Laboratory Services department. Reporting to the Manager of Research Laboratory Services at the MaRS Centre on College Street, this non-union administration role supports daily operations, maintenance, and compliance of research laboratories and core facilities. Work occurs primarily in laboratory and technical environments, and may involve lifting equipment up to 25 to 40 pounds, extended walking, the use of personal protective equipment, and occasional after-hours response for facility emergencies.

Day-to-day

In this role, you will ensure a safe, functional, and well-organized research environment by coordinating equipment services, managing facility access, overseeing vendors, and supporting safety compliance across UHN research facilities.

• Oversee daily research facility operations and ensure laboratories are maintained in optimal condition.
• Manage service requests, work orders, and vendor interactions.
• Monitor environmental conditions such as temperature, humidity, and airflow as needed.
• Maintain equipment inventory, service records, and documentation.
• Assist with procurement, installation, and decommissioning of scientific equipment.
• Coordinate preventative maintenance, calibration, and repairs for laboratory equipment.
• Ensure proper waste disposal in compliance with regulatory standards.
• Serve as the primary point of contact for researchers regarding facility operations and equipment access.
• Manage access control systems including key cards and user permissions.
• Support laboratory renovations and infrastructure projects through coordination and logistics.
• Track budgets related to equipment contracts, supplies, and facility operations.

Who we're looking for

The successful candidate brings a combination of administrative organization, customer service abilities, and familiarity with technical laboratory settings.

• Bachelor's Degree in a scientific, engineering, or related field preferred.
• 2-4 years of experience in research, laboratory operations or facility support.
• Knowledge of laboratory equipment and scientific research workflows preferred.
• Strong organizational and project coordination skills.
• Excellent communication and customer service abilities.
• Familiarity with biosafety, chemical safety, and regulatory guidelines preferred.
• Proficiency with Microsoft Office.

Why you'll love it here

Working at UHN gives you the opportunity to work alongside some of the most talented and inspiring healthcare professionals in the world while accessing a wide range of benefits, programs, and perks designed to support you throughout your career.

• Competitive offer packages
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks including multiple corporate discounts for travel, restaurants, parking, phone plans, auto insurance discounts, and on-site gyms