Lease Administrator - City of Mississauga, Mississauga

Your impact

As a Lease Administrator within the Corporate Services Department's Realty Services division, you will provide comprehensive administration of numerous real estate agreements involving the City. Your work directly supports financial accuracy, operational reporting, and departmental initiatives by managing realty services data and liaising with internal and external stakeholders.

• Provide comprehensive administration of leases, licenses, management and operation agreements, joint use and cost sharing agreements, encroachment agreements, easements, and consents to enter.
• Abstracting Realty agreements and uploading in the Realty administration system SAP-REFX.
• Review and analyze agreements to ensure that payment of rent, license fees, realty taxes, utilities, etc. is received on a timely basis while ensuring the tenant is billed in accordance to the legal document at all times.
• Track payment dates and complete all administrative and legal steps necessary to collect rent arrears.
• Help facilitate accurate financial and operational reporting.
• Produce and maintain records and estimates regarding budget forecasting, accruals, corporate grants, receivables, payables, loan payments, etc., and communicate this information to Corporate Finance and other City Departments as required.
• Responsible and accountable for the collection of cheques, recording, balancing official deposit receipts and depositing City funds in accordance with the City’s Corporate policies and procedures.
• Provides ad hoc assistance on projects/initiatives within the unit/team.
• Provide ongoing support to leadership and expertise to property staff relating to lease interpretation and tenant queries.

Who we're looking for

The ideal candidate brings a solid educational foundation and commercial lease expertise to handle detailed administration tasks efficiently in a primarily office environment.

• Post Secondary degree, preferably in accounting, finance, real estate administration or law.
• Minimum 2 years’ experience in Lease Administration.
• Working understanding of commercial lease terminology with an ability to apply this understanding in performing job responsibilities.
• Advanced knowledge in Word, Excel, Outlook.
• Experience with SAP is considered an asset.
• Exposure to computer keyboards and screens in a primarily office environment.

Who you'll work with

In this role, you will build relationships across various internal and external groups to ensure smooth administration and financial compliance.

• Landlords and tenants
• City departments and property staff
• Other Municipalities and Regions
• Corporate Finance

What's on offer

The City of Mississauga provides a competitive compensation package for this permanent, non-union opportunity, along with commitments to equity, diversity, inclusion, and accessibility accommodations throughout the recruitment process.

• Annual salary range of $70,807.00 to $94,410.00
• 35 hours of work per week
• Hybrid workplace model based out of the Civic Centre
• Commitment to an inclusive workplace and support for diverse talent across the employee life cycle
• Accommodations available for applicants with visible and invisible disabilities pursuant to AODA and the Ontario Human Rights Code