Contracts Administrator - Metrolinx, Toronto

Position summary

The Commercial Management Office within CPG GO/UP is seeking multiple Contract Administrator candidates to join the team. We are currently recruiting for one full-time permanent position and one nine-month temporary assignment. In this role, you will provide contract planning, management, and administration services for projects within CPG GO/UP.

You will be responsible for coordinating and managing contract administration activities related to capital projects, including construction, design, engineering/architectural and other professional services, revenue vehicles, engineered equipment, and more, in accordance with Metrolinx's policies and departmental processes and procedures.

What you'll do

• Review, interpret and analyze contract requirements, tenders, and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx.
• Ensure required clauses are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.
• Identify and advise on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and aiding in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.
• Responsible for accurate administration of various contract records, such as work releases, change orders, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System, such as Primavera Contract Manager and/or Oracle Unifier.
• Monitor status of assigned contracts, prepare and provide reports to management and project teams, as required, such as pending changes, contingency usage, outstanding payments, difficult or problematic issues to facilitate timely resolution and avoid risk of claims and disputes.

Qualifications

• Completion of a degree in Civil Engineering, Business, Construction/Contract/Commercial Law or a related discipline or a combination of education, training and experience deemed equivalent.
• Demonstrated years experience in the contract management and administration of large contractual agreements involving large-scale infrastructure projects that includes direct exposure to, or specialized working knowledge of contracting principles, processes, methods, practices as well as basic accounting and scheduling, and administration of construction contracts and/or engineering/architectural design contract, and other technical and professional services contracts.
• Demonstrated experience in contract change management administration, coordination of early warning processes, and supporting claims defense.
• Ability to understand and work with complex commercial processes, in traditional and progressive contracts.
• Ability to interpret contract law, and Ontario legislation (e.g. The Construction Act, OPS Directives etc.), Canadian Construction Documents Committee documents, bespoke contract documents, and legal statutes and proceedings.
• Ability to plan, schedule and organize a variety of activities and deal with stressful situations with tight deadlines with a high degree of accuracy.
• Ability to communicate effectively with various personnel within and outside of the organization including management, professional staff, project team, construction site staff, other personnel to discuss, clarify and resolve technical/contractual matters, financial, legal, and other concerns.
• Experience using contract administration systems, such as Primavera Contract Manager and Oracle Unifier is an asset.
• A valid G license is an asset.

What's on offer

Metrolinx offers flexibility in start and end times while maintaining core business hours for shared availability across the team. On-site positions are based in downtown Toronto with a highly collaborative team environment supporting infrastructure projects.