Posted: June 25, 2026
Administrative Coordinator - UBC, Vancouver is listed at UBC in Vancouver, BC. The Beaver Board aggregates this opening from the employer's career page — apply using the button below to reach the official application. Browse more jobs at UBC.
The University of British Columbia (UBC) is seeking a dedicated Administrative Coordinator to join the Faculty of Education, specifically supporting the newly established Robert Quartermain Centre for SOGI-inclusive Excellence in Education (RQCSIEE). This part-time, term position, located at the vibrant UBC Vancouver Campus, is crucial for the day-to-day operations of this innovative centre. The RQCSIEE serves as a vital collaborative space, fostering community engagement among scholars, practitioners, and policymakers to advance SOGI-inclusion within education. The Administrative Coordinator will provide essential administrative support to the Director of the RQCSIEE, managing complex work processes, establishing priorities, and resolving issues to ensure the centre's smooth functioning.
This comprehensive administrative experience includes coordinating the centre’s communications, assisting in the development of professional development guides and curricular resources for educators, and overseeing the RQCSIEE website and social media channels. The role also involves responding to confidential inquiries, performing financial duties such as budget monitoring and expense reconciliation, and arranging special events like symposia. Interaction with faculty, staff, students, and external partners, including donors and community members, is a regular part of this dynamic administrative experience. The successful candidate's work will directly contribute to UBC's public image and reputation, requiring a high degree of maturity and autonomy in upholding university guidelines.
To excel in this Administrative Coordinator role within the Faculty of Education at UBC, candidates must possess a strong foundation of education and practical experience. Minimum qualifications include high school graduation combined with a two-year post-secondary diploma, alongside at least four years of related administrative experience. An equivalent combination of education and experience will also be considered. Preferred qualifications highlight familiarity and care in working with the 2SLGBTQ+ community and other marginalized groups, demonstrating a genuine commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion.
Essential skills for this coordinator position encompass strong initiative, tact, discretion, effective oral and written communication, and excellent interpersonal, analytical, and organizational abilities. The capacity to prioritize tasks, meet deadlines, and work both independently and collaboratively within a team environment is paramount. Proficiency with MS Office applications, including Outlook, Word, Excel, and PowerPoint, is required. Furthermore, experience with HTML code, web page creation, web graphics, and managing social media across multiple programs is highly valued for maintaining the RQCSIEE's online presence. The ability to use desktop publishing, graphic design, and database applications at an intermediate or advanced level will further support the centre's outreach and administrative needs.
