Real Estate Administrative Coordinator - JYSK, Coquitlam

Position summary

JYSK Canada is seeking a dedicated Real Estate Administrative Coordinator to join our successful Real Estate Team on a permanent, full-time basis. You will play a key role in assisting and supporting lease administration, landlord relations, and retail property operations across a diverse portfolio of retail locations across Canada. This role is ideal for someone with experience in lease administration, real estate coordination, or property management support who enjoys working with multiple stakeholders, managing documentation, and keeping real estate operations running smoothly.

Who we're looking for

• 2+ years of experience in a property management admin or real estate-related support position.
• Experience using Yardi software is preferred.
• Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities.
• Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-paced team environment.
• Exceptional interpersonal and communication skills (both verbal and written) are required.
• Strong computer skills and proficiency in MS Office applications including Outlook, Word and Excel.
• Ability and willingness to take on new tasks.
• Periodic travel within BC and occasionally other provinces.
• Being flexible in working hours to meet deadlines or project requirements.

What you'll do

• Support lease administration activities including reviewing lease terms, tracking obligations, and coordinating rent schedules.
• Assist with reporting, rent collections and accounts payable.
• Assist with preparation of lease documentation and various real estate contracts.
• Assist and maintain accurate lease and property data in collaboration with Finance.
• Assist with landlord approvals, reconciliations, and documentation.
• Obtain quotes, reviewing contracts and coordination of trades.
• Assist with property acquisition and documentation.
• Coordinate with landlords, property managers, and service providers to resolve issues.
• Deal with tenant calls and issues.
• Assist with coordination of tenant improvements and move in / move outs.
• Occasionally attending viewings and meeting tenants/brokers.
• Prepare correspondence and notices to tenants, landlords and other stakeholders.
• Build and maintain strong working relationships across the organization.
• Maintain and organize electronic and physical lease files and any other property documents.
• Assist with reports, summaries, and presentations using Microsoft Excel, Word, and PowerPoint.
• Attending internal and external real estate meetings and workshops.
• Perform other administrative duties as required.

The team

Joining JYSK means becoming part of a dynamic team and culture. We offer a rewarding career with access to a wide range of learning and development opportunities for career advancement. Our colleagues enjoy a comprehensive benefit package, including medical, vision, and dental coverage, an RRSP program, and discounts with local and national retailers through Perkopolis. Additionally, we provide a free 24/7 Employee Assistance Program, an amazing colleague discount on all JYSK products, and host a variety of social events and team-building activities throughout the year.