Project Coordinator/Admin - WSP, Medicine Hat

The opportunity

Join WSP's dynamic Land Development and Municipal Engineering team in Medicine Hat, Alberta, where you'll play a pivotal role in coordinating projects that help shape growing communities. As a Project Coordinator/Admin, you will work closely with Project Managers and multidisciplinary teams to provide essential support for project delivery, proposal development, scheduling, budgeting, documentation, and client service activities. This is an excellent opportunity to contribute to a leading engineering consulting environment.

While the primary focus of this role is project coordination, you will also provide crucial administrative support, ensuring the team operates efficiently and successfully. This position offers a highly organised professional the chance to build a rewarding career in project delivery within a global firm dedicated to advancing humanity and redefining what's possible.

Key duties

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoicing support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, CRM updates, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

Qualifications

• High School Diploma minimum; post-secondary education in Business Administration, Project Management, or a related field is an asset.
• 3–5 years of experience in project coordination, project administration, or professional services environments, preferably within engineering, consulting, architecture, construction, or municipal infrastructure sectors.
• Experience supporting project budgets, schedules, proposals, client deliverables, and project documentation.
• Strong understanding of project lifecycle processes and the ability to coordinate multiple priorities simultaneously.
• Advanced proficiency with Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with SharePoint, CRM systems, Bluebeam, Adobe Acrobat, GIS platforms, or similar project support tools is considered an asset.
• Excellent written communication skills with experience preparing professional reports, correspondence, meeting minutes, and proposals.
• Strong attention to detail and a proactive approach to problem-solving in a fast-paced, collaborative environment.
• Positive attitude and a willingness to take on responsibility and assist where needed.
• Valid driver's license with a clean driving record.

What's on offer

Choosing WSP means joining a global community of brilliant minds dedicated to shaping communities and advancing humanity. As a Top 100 Employer in Canada for 2026, WSP offers a supportive and innovative environment where your ideas are valued, and your growth is actively supported. This is an opportunity to build communities that matter and tailor your career to match your ambition.

• Proudly Canadian – WSP is a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities – tailor your role to match your ambition, with growth driving the company's success.
• Flexible work, real balance – WSP recognises the importance of work-life balance and encourages employees to prioritise it.