Administrative Assistant SCM - WSP, Calgary

About the role

Join our Supply Chain Management team in Calgary as an Administrative Assistant, Supply Chain Management and play an essential role in delivering an efficient and coordinated procurement service across our projects. Reporting to the Director, Supply Chain Management, you will support activities throughout the project SCM lifecycle while helping the team stay organized, connected, and equipped to deliver. This is an opportunity to broaden your supply chain experience while contributing across Procurement, Contracts, Expediting, Logistics, Supplier Quality Surveillance, and project delivery.

Your impact

• Coordinate day-to-day Supply Chain activities in Oracle Unifier, supporting effective SCM workflows and project delivery.
• Support project accounting with supplier and contractor invoice processing, accrual tracking, spend profiles, and the initiation and coordination of cash calls.
• Assist the Director, Supply Chain Management with record keeping, proposals, presentations, departmental activities, communications, and document distribution.
• Collaborate with Procurement, Contracts, Expediting, Logistics, and Supplier Quality Surveillance personnel on project-related activities.
• Contribute as a Junior Buyer and/or Expeditor as project opportunities and team needs permit, expanding your exposure across the supply chain function.
• Maintain project SCM documentation and folder structures within SharePoint, PROCORE, PMIS, and other applicable systems.
• Manage procurement commodity and supplier information within SCM systems, and prepare and distribute SCM reports as required.
• Coordinate meetings, prepare accurate minutes, track follow-up actions, and distribute documentation in accordance with established procedures and protocols.

Qualifications

• 1 to 3 years of relevant education and/or experience in administration, procurement, supply chain, or a related environment.
• A diploma in Supply Chain Management or equivalent related experience.
• Experience working with Oracle-based systems, particularly Horizon and Unifier.
• Working knowledge of PROCORE, PMIS, and SharePoint, including maintaining structured project documentation.
• Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, Visio, and Access.
• An understanding of supply chain and procurement workflows, with the ability to support multiple activities across the project lifecycle.
• Relevant additional training or certifications, including Microsoft training and First Aid training, are considered assets.
• Strong written and verbal communication, analytical, organizational, and interpersonal skills.

Benefits

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here across the country or around the globe.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.